Sr. Admin Assistant - Sales & Supply Chain

cfindustries; Northbrook (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

CF Industries is seeking a Sr. Administrative Assistant to support the Sales & Supply Chain leadership team. The role manages daily operations, coordinates meetings, events, travel, and vendor interactions in a fast-paced environment.

The incumbent will work closely with the Executive Assistant, handle P-card activities, create purchase orders, and assist with department priorities and projects as needed.

Qualifications

• Minimum 5 years of office experience.
• Experience coordinating meetings and events with multiple attendees and vendors.
• Strong proficiency with Outlook, Word, Excel, PowerPoint and Teams; Concur or similar travel platforms preferred.
• Strong organizational skills and attention to detail.
• Ability to support multiple Vice Presidents and managers while prioritizing requests.
• Proactive approach to anticipate needs and follow-through.

Responsibilities

• Plan and coordinate internal and external meetings and department events.
• Coordinate travel arrangements using the Concur travel platform.
• Assist sales team with regional customer visits and related logistics.
• Manage conference room reservations and venue logistics.
• Prepare and process purchase orders, invoices, and sponsorship forms.
• Provide administrative support to Sales & Supply Chain leadership and executives.

Skills

Meeting coordination

Event planning

Office administration

Organizational skills

Communication

Support multiple VPs

Proactive problem solving

Independent work

Tools

Concur

Microsoft Office

Job description

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You'll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world's transition to clean energy.

Function:

Administrative

Job Summary:

The Sr. Administrative Assistant provides support to the Sales & Supply Chain leadership team and department. The incumbent in this role will be responsible for assisting with daily operations including planning and coordinating internal and external meetings and department events, coordinating travel arrangements, and providing administrative support as needed. The role also works closely with and provides support to the Executive Assistant.

This position requires a highly organized, proactive individual who can manage multiple priorities, anticipate needs, take ownership of assignments, and adapt quickly in a fast-paced environment. The role also requires effective coordination with employees at all levels and external vendors.

Job Description:

Major Responsibilities

Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.

Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set-up, delivery and ensuring necessary resources are prepared for meetings.

Coordinate travel arrangements for the VPs using the Concur travel platform, including air, hotel, and ground transportation as appropriate.

Assist sales team with regional customer visits, coordinating logistics including flights, hotels accommodations, meeting space, ground transportation, catering, customer activities and entertainment as needed.

Coordinate conference registrations, industry and state shows, sponsorships, and related department participation, including registration fees, meeting suites, catering, travel, and other logistical requirements.

Provide administrative support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on department priorities, special projects, meetings, and events.

Research potential venues for future meetings and events and compile venue options for review, including availability, pricing, meeting space and floor plans, amenities, transportation considerations, and nearby dining and activity options.

Manage assigned company P-card activity including tracking expenditures, maintaining appropriate documentation and receipts, reconciling transactions and ensuring expenses are submitted accurately.

Create purchase orders and process invoices as well as complete and submit sponsorship/donation forms and membership directories.

Supervisory Relationships

Position Reports To: Executive Assistant

Job Attributes:

• Min i mum of 5 years of office experience.
• Demonstrated experience coordinating meetings and events including managing multiple attendees, vendors, deadlines and logistical requirements.
• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with Concur or similar travel and expense platforms preferred.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Ability to support multiple Vice Presidents and managers while appropriately prioritizing competing requests and responsibilities.
• Proactive approach with the ability to anticipate needs, identify potential issues, and take appropriate action, and follow assignments through completion.
• Strong written and verbal communication skills with the ability to interact professionals with employees at all levels, customers and external vendors.
• Ability to work independently while also collaborating closely with the Executive Assistant, department leadership, and other administrative professionals.
• Adaptable and comfortable working in a large, active environment where priorities may change and multiple activities may occur simultaneously.

Position Scope/Co

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