Sr. Admin Assistant - Sales & Supply Chain

CF Industries Inc; Northbrook (IL); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

401(k) plan

Flexible work arrangements

Well-being program

Job summary

CF Industries Inc. is seeking a Sr. Administrative Assistant to support the Sales and Supply Chain leadership team, coordinating meetings, events, and executive travel.

The role requires high organization, proactive initiative, and collaboration across departments in a fast-paced environment. Responsibilities include vendor coordination, conference logistics, and providing administrative support to executives.

Qualifications

• Minimum of 5 years of office experience.
• Experience coordinating meetings and events for multiple attendees.
• Proficient with Microsoft Office suite; familiarity with Concur travel platform.
• Excellent organization and multitasking abilities.
• Ability to support multiple Vice Presidents and managers.
• Strong written and verbal communication skills.
• Self-driven, proactive, and detail-oriented.

Responsibilities

• Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.
• Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set-up, delivery and ensuring necessary resources are prepared for meetings.
• Coordinate travel arrangements for VPs using Concur, including air, hotel, and ground transportation.
• Assist sales team with regional customer visits, coordinating logistics such as flights, hotels, meeting space, and transportation.
• Coordinate conference registrations, industry and state shows, sponsorships, and related department participation.
• Provide administrative support to Sales & Supply Chain leadership and collaborate with Executive Assistant on priorities.
• Research potential venues for future meetings and events and compile venue options with availability, pricing and floor plans.
• Manage assigned company P-card activity including tracking expenditures and receipts.
• Create purchase orders and process invoices and sponsorship/donation forms.

Skills

Office experience

Meeting coordination

Travel planning

Executive support

Multitasking

Communication skills

Tools

Concur travel platform

Microsoft Office

Job description

Sr. Admin Assistant - Sales & Supply Chain

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions. Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Function:

Job Summary:

The Sr. Administrative Assistant provides support to the Sales and Supply Chain leadership team and department. The incumbent in this role will be responsible for assisting with daily operations including planning and coordinating internal and external meetings and department events, coordinating travel arrangements, and providing administrative support as needed. The role also works closely with and provides support to the Executive Assistant. This position requires a highly organized, proactive individual who can manage multiple priorities, anticipate needs, take ownership of assignments, and adapt quickly in a fast-paced environment. The role also requires effective coordination with employees at all levels and external vendors.

Job Description:

Major Responsibilities

• Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.

• Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set-up, delivery and ensuring necessary resources are prepared for meetings.

• Coordinate travel arrangements for the VPs using the Concur travel platform, including air, hotel, and ground transportation as appropriate

• Assist sales team with regional customer visits, coordinating logistics including flights, hotels accommodations, meeting space, ground transportation, catering, customer activities and entertainment as needed.

• Coordinate conference registrations, industry and state shows, sponsorships, and related department participation, including registration fees, meeting suites, catering, travel, and other logistical requirements.

• Provide administrative support to Sales & Supply Chain leadership and collaborate with the Executive Assistant on department priorities, special projects, meetings, and events.

• Research potential venues for future meetings and events and compile venue options for review, including availability, pricing, meeting space and floor plans, amenities, transportation considerations, and nearby dining and activity options.

• Manage assigned company P-card activity including tracking expenditures, maintaining appropriate documentation and receipts, reconciling transactions and ensuring expenses are submitted accurately.

• Create purchase orders and process invoices as well as complete and submit sponsorship/donation forms and membership directories.

Supervisory Relationships

• Position Reports To: Executive Assistant

Job Attributes:

• Min i mum of 5 years of office experience.

• Demonstrated experience coordinating meetings and events including managing multiple attendees, vendors, deadlines and logistical requirements.

• Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; experience with Concur or similar travel and expense platforms preferred.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.

• Ability to support multiple Vice Presidents and managers while appropriately prioritizing competing requests and responsibilities.

• Proactive approach with the ability to anticipate needs, identify potential issues, and take appropriate action, and follow assignments through completion.

• Strong written and verbal communication skills with the ability to interact professionals with employees at all levels, customers and external vendors.

• Ability to work independently while also collaborating closely with the Executive Assistant, department leadership, and other administrative professionals.

• Adaptable and comfortable working in a large, active environment where priorities may change and multiple activities may occur simultaneously.

Position Scope/Contribution:

The Senior Administrative Assistant is expected to operate with a high degree of independence, initiative, and sound judgment while supporting the needs of a large, dynamic Sales & Supply Chain organization. This position coordinates complex meetings, events, executive travel, and customer activities for multiple Vice Presidents, working closely with department leadership, the Executive Assistant, and other administrative professionals to ensure seamless operations and effective coordination.

The role independently manages day-to-day administrative responsibilities, including scheduling meetings, coordinating events, arranging travel, and supporting customer engagements. The incumbent prioritizes competing demands, anticipates needs, resolves routine issues, and ensures work is completed accurately and efficiently.

Success in this role requires exceptional organizational skills, attention to detail, adaptability, and professionalism. The individual must be proactive, resourceful, and effective at building collaborative relationships in a fast-paced environment.

The estimated base pay for the position is typically between $54,700 - $67,900

The actual base pay for the position may be influenced by factors such as education, training, skills, qualifications, competencies, years of experience, job-related knowledge, and scope of the role, and could be outside of the posted pay range.

In addition to base pay, an incentive program is available to all full-time employees, and a comprehensive benefits package including two medical plan options, a health savings plan with a company contribution and a match, dental and vision benefits, a well-being incentive program, 401(k) Plan which provides a potential of receiving between 10% and 13% of employer’s contribution, life and disability insurance, paid time off programs and much more! Additionally, we offer several Flexible Work Arrangements to support a healthy work-life balance.

For more detailed information on the CF programs, please visit our Total Rewards website at:https://cftotalrewards.com/

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/f/ml/a.pdf

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

• Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”.

Notice Regarding Potential Use of Artificial Intelligence in the Recruitment Process

As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence (“AI”) and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job-related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions. These tools support but do not replace human decision-making, and all final employment decisions are made by our Talent Acquisition team and/or hiring managers exercising independent judgment.

If you need any assistance seeking a job opportunity at CF Industries, need reasonable accommodation with the application process, or have questions about our use of AI, please call 847-405-2400 or contact us at [e-mail] .