Senior Admin Assistant — Sales & Supply Chain

CF Industries Inc; Northbrook (IL); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

401(k) plan

Flexible work arrangements

Well-being program

Job summary

CF Industries Inc. is seeking a Sr. Administrative Assistant to support the Sales and Supply Chain leadership team, coordinating meetings, events, and executive travel.

The role requires high organization, proactive initiative, and collaboration across departments in a fast-paced environment. Responsibilities include vendor coordination, conference logistics, and providing administrative support to executives.

Qualifications

• Minimum of 5 years of office experience.
• Experience coordinating meetings and events for multiple attendees.
• Proficient with Microsoft Office suite; familiarity with Concur travel platform.
• Excellent organization and multitasking abilities.
• Ability to support multiple Vice Presidents and managers.
• Strong written and verbal communication skills.
• Self-driven, proactive, and detail-oriented.

Responsibilities

• Plan and coordinate internal and external meetings and department events including scheduling, venue and conference room selection, invitations and communications, attendee coordination, catering, meeting materials, transportation, and other logistical needs.
• Manage conference room reservations and meeting space needs for the department including securing appropriate rooms, order catering, set-up, delivery and ensuring necessary resources are prepared for meetings.
• Coordinate travel arrangements for VPs using Concur, including air, hotel, and ground transportation.
• Assist sales team with regional customer visits, coordinating logistics such as flights, hotels, meeting space, and transportation.
• Coordinate conference registrations, industry and state shows, sponsorships, and related department participation.
• Provide administrative support to Sales & Supply Chain leadership and collaborate with Executive Assistant on priorities.
• Research potential venues for future meetings and events and compile venue options with availability, pricing and floor plans.
• Manage assigned company P-card activity including tracking expenditures and receipts.
• Create purchase orders and process invoices and sponsorship/donation forms.

Skills

Office experience

Meeting coordination

Travel planning

Executive support

Multitasking

Communication skills

Tools

Concur travel platform

Microsoft Office

Job description

CF Industries Inc. is seeking a Sr. Administrative Assistant to support the Sales and Supply Chain leadership team, coordinating meetings, events, and executive travel.

The role requires high organization, proactive initiative, and collaboration across departments in a fast-paced environment. Responsibilities include vendor coordination, conference logistics, and providing administrative support to executives.