Sr. Accounts Payable Technician

Ocean County College; Toms River (NJ); On-site; USD 34,000 - 44,000; Full time

Job summary

Ocean County College is seeking a Sr. Accounts Payable Technician to administer AP functions and processes. The role involves timely processing of financial transactions, resolving vendor payment issues, and maintaining positive business relationships with faculty and staff.

The position supports documentation and continuous improvement of department procedures, audits, and year-end closings in accordance with college policy and regulations.

Qualifications

• Associate's Degree or High School Diploma with two extra years of experience (total of at least five years)
• At least three years of experience as an Accounts Payable Processor, Bookkeeper, or in a related accounting function
• Proficiency with Microsoft Office Suite, Outlook, and an Accounts Payable software platform
• Demonstrated attention to detail and ability to research, analyze, and resolve discrepancies
• Strong organizational and time-management skills with the ability to prioritize multiple assignments and meet deadlines
• Ability to communicate professionally with vendors, employees, and external stakeholders
• Knowledge of Colleague/Datatel A/P application
• Experience in higher education, government, or public-sector accounting

Responsibilities

• Supports the administration of Accounts Payable operations within the department; maintains accurate AP journal entries, aging reports, records, and files; alerts the manager of issues
• Audits invoices for accuracy and resolves discrepancies
• Processes invoices, initiates and manages check runs, and issues vendor payments
• Prepares routine monthly and year-end closings and New Jersey Sales Tax reports
• Resolves payment issues and responds to inquiries from vendors, faculty, and staff
• Collaborates with Procurement to resolve purchase order discrepancies and related issues
• Monitors Purchase Order and Blanket Purchase Order balances and prepares related reports
• Maintains and updates AP procedures, documentation, and training materials; provides guidance on reimbursement procedures
• Provides backup support for assigned functions to ensure continuity of operations
• Organizes and maintains electronic and physical records in accordance with policies and audit requirements
• Participates in related projects and duties as assigned

Skills

Vendor communication

Attention to detail

Organizational skills

Time management

Professional communication

Education

Associate's Degree

High School Diploma or GED with 5+ years experience

Tools

Microsoft Office Suite

Outlook

Accounts Payable software

Colleague/Datatel A/P

Job description

The Sr. Accounts Payable Technician administers Accounts Payable functions and processes Accounts Payable transactions. This position ensures timely processing of financial transactions, regularly communicates with vendors, faculty, and staff to resolve payment issues, and maintains positive business relationships. This position also supports the documentation and continuous improvement of departmental procedures and processes. This position is responsible for processing transactions for the College in accordance with departmental procedures, College policy, external regulations, and audit requirements.

Classification: Non-Affiliated Hourly

Staff Duration: Full Time 12 months/yr

1. Supports the administration of Accounts Payable operations within the department; maintains accurate and current Accounts Payable journal entries, aging reports, records, and files; alerts the immediate manager of any issues or discrepancies.
2. Audits invoices for accuracy and investigates and resolves discrepancies when identified.
3. Processes invoices, initiates and manages check runs, and issues vendor payments through approved payment methods.
4. Prepares routine monthly and year-end closings and New Jersey Sales Tax reports.
5. Resolves payment issues and responds to inquiries from vendors, faculty, and staff through phone, email, and in-person communications while maintaining positive working relationships.
6. Collaborates with the Procurement Department to resolve purchase order discrepancies, invoice matching issues, receiving concerns, vendor inquiries, and other matters affecting the procure-to-pay process.
7. Monitors Purchase Order and Blanket Purchase Order balances, prepares related reports, and follows up on any issues or discrepancies.
8. Maintains and updates Accounts Payable procedures, policies, documentation, and training materials; provides guidance on reimbursement procedures; and recommends process and system improvements to enhance efficiency, accuracy, and customer service.
9. Works closely with the Accounts Payable Technician and provides backup support for assigned functions to ensure timely processing of Accounts Payable activities and continuity of operations.
10. Organizes and maintains electronic and physical records in accordance with College policies, audit requirements, and record retention guidelines.
11. Related projects and duties as assigned.

1. Associate's Degree
   1. In lieu of an Associate's Degree, a High School Diploma or GED with two extra years of experience (total of at least five years of experience) will meet this requirement
2. At least three years of experience as a Accounts Payable Processor, Bookkeeper, or in a related accounting function.
3. Demonstrated proficiency with Microsoft Office Suite, Outlook, and an Accounts Payable software platform.
4. Strong attention to detail with the ability to research, analyze, and independently resolve discrepancies while ensuring accuracy of financial transactions and supporting documentation.
5. Strong organizational and time-management skills with the ability to prioritize multiple assignments and meet deadlines.
6. Demonstrates ability to communicate professionally and effectively with vendors, employees, and external stakeholders through phone, email, and in-person interactions.

1. Knowledge of Colleague/Datatel A/P application
2. Experience in higher education, government, or public-sector accounting.