Sr. Accounts Payable Specialist

Sugarfina USA LLC; Las Vegas (NV); On-site; USD 70,000 - 90,000; Full time

Job summary

Sugarfina USA LLC in Las Vegas, NV is seeking a Sr. Accounts Payable Specialist to manage day-to-day AP for a growing multi-brand organization.

You will accurately process vendor invoices, maintain vendor records, prepare payment runs, reconcile accounts, and ensure proper coding and approvals in NetSuite and Tipalti. Ideal candidates have 3–5+ years of progressive AP experience in multi-entity or high-volume settings, strong Excel skills, and proven attention to detail.

Qualifications

• Bachelor’s degree preferred; equivalent education/experience considered.
• 3–5+ years of progressive accounts payable experience.
• Experience in multi-entity, multi-brand, or high-volume environments.
• Proficient with NetSuite and Tipalti or similar AP automation systems.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication; reliable and proactive.

Responsibilities

• Process vendor invoices accurately and timely across brands using NetSuite and Tipalti.
• Review invoices for entity, account, department coding, approvals, and terms.
• Match PO/receiving; research discrepancies in quantity, price, or freight.
• Research and resolve invoice discrepancies.
• Support month-end AP cutoff, accruals, prepaid identification, and GL reconciliation.
• Prepare weekly payment runs; validate details and maintain approvals.
• Maintain audit-support documentation and record-retention per policy.
• Reconcile AP activity to the general ledger.
• Manage new vendor setup and verify tax documentation.
• Communicate professionally with vendors and internal teams.
• Assist with 1099 preparation, vendor tax data, and reconciliation.

Skills

Attention to detail

Organizational skills

Analytical and problem-solving

Verbal and written communication

Ownership and accountability

Self-starter with initiative

Multi-brand / multi-entity experience

Education

Bachelor’s degree in Finance/Accounting/Business Administration

Tools

NetSuite

Tipalti

Excel

Job description

Sugarfina is seeking a detail-oriented, organized, and dependable Sr. Accounts Payable Specialist to manage day-to-day accounts payable activities across a growing multi-brand organization. The Sr. Accounts Payable Specialist will accurately process vendor invoices, maintain vendor records, prepare payment runs, reconcile vendor accounts, respond to vendor inquiries, and ensure invoices are properly coded, approved, supported, and recorded in NetSuite and Tipalti.

Responsibilities:

• Process vendor invoices accurately and timely across multiple brands and subsidiaries using NetSuite and Tipalti.
• Review invoices for appropriate entity, account, department/channel coding, approvals, supporting documentation, and payment terms.
• Perform PO and receiving matches when applicable and research quantity, price, freight, and other discrepancies before payment.
• Research and resolve invoice discrepancies.
• Support month-end AP cutoff, accruals, prepaid identification, and AP subledger-to-general-ledger reconciliation.
• Prepare weekly or scheduled vendor payment runs, validate payment details, and maintain appropriate approval controls.
• Maintain complete invoice, approval, payment, and audit support in accordance with company policies and record-retention requirements.
• Reconcile payment activity to the general ledger.
• Manage new vendor setup and changes, including required tax documentation and verification of vendor and payment information.
• Communicate professionally with vendors and internal team members.
• Assist with annual 1099 preparation, vendor tax-data validation, filing support, and reconciliation.

Education & Skills:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred; equivalent combination of education and relevant accounts payable experience will be considered.
• 3-5+ years of progressive accounts payable , preferably in a multi-entity, consumer products, retail, e-commerce, or similar high-volume environment.
• Proficient in Excel, NetSuite, and Tipalti, or other ERP and AP Automation systems; experience in a multi-entity or multi-brand environment strongly preferred.
• Strong attention to detail is required.
• Team player with excellent organizational skills and positive attitude.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• A strong sense of accountability and ownership.
• Self-starter with strong work ethic and initiative to strive toward goals with minimal oversight.