Sponsored Research Financial Analyst

University of Miami; Miami (FL); On-site; USD 70,000 - 95,000; Full time

Job summary

The Financial Analyst at the Rosenstiel School of Marine, Atmospheric, and Earth Science at the University of Miami will support financial operations for grant activities from proposals to closeout, ensuring compliance with university and federal policies. The role requires strong analytical and communication skills and a solid understanding of Excel and financial systems.

You will prepare comprehensive financial reports, maintain salary projection spreadsheets, monitor budgets, and collaborate

Qualifications

• Exceptional analytical, communication and interpersonal skills.
• Strong organizational and time management capabilities.
• Good understanding of financial applications, specifically in Excel.

Responsibilities

• Prepare and submit comprehensive financial reports for grants and awards.
• Maintain salary projection spreadsheets for faculty, staff and students.
• Process amendments, budget continuations, no-cost extensions and funding requests.
• Distribute account summaries and implement corrective measures with justification and docs.
• Approve and monitor expense transactions per budgets and regulations.
• Track award end dates and notify investigators about burn rates and extensions.
• Review salary transactions, reimbursements, purchases, and outside services.
• Perform account reconciliations in Workday for assigned accounts.

Skills

Analytical skills

Communication skills

Interpersonal skills

Excel

Tools

Excel

Job description

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

ROSENSTIEL SCHOOL OF MARINE, ATMOSPHERIC, AND EARTH SCIENCE

The Rosenstiel School of Marine, Atmospheric, and Earth Science (Rosenstiel) is one of the leading academic oceanographic and atmospheric research institutions in the world. The School's basic and applied research interests encompass virtually all marine-related sciences.

The main campus forms part of a specially designated 65-acre marine research and education park that includes two NOAA laboratories and a dedicated marine and science technology high school. The school also operates a 78-acre advanced satellite reception and analysis center in southern Miami-Dade County.

POSITION

The Financial Analyst will assist with the financial operations for Rosenstiel by monitoring, supporting, and evaluating grant activities and research accounts from proposals and award set-up to closeout within the assigned department(s) to ensure compliance with applicable University, State and Federal policies. Moreover, this position interprets applicable regulations and assists faculty and staff in understanding the proposal preparation and submission and sponsored programs requirements. This position will be a financial professional who has exceptional analytical, communication and interpersonal skills, as well as strong organizational and time management capabilities. The incumbent will possess the ability to present business information in a manner easily understood by non-financial professionals. This individual will also have a good understanding of financial applications, specifically in Excel. Attention to detail and insistence on the accuracy, timeliness, reliability, and usefulness of business information will be important characteristics.

DUTIES AND RESPONSIBILITIES

Post-Award Functions:

• Prepare and submit comprehensive financial reports, follow up with faculty regarding the submission of technical reports, and ensure that copies are obtained and filed appropriately.
• Maintain detailed salary projection spreadsheets for each faculty member, their laboratory, staff, and students; notify Human Resources of salary funding concerns that may necessitate lay-off notifications for research faculty and staff.
• Ensure award information is up to date and process related amendments, including budget continuations, re-budgeting requests, no-cost extensions, and funding requests; generate all required award reports.
• Distribute account summaries and implement corrective measures, such as cost transfers, with proper justification and supporting documentation as necessary.
• Approve and monitor expense transactions in accordance with approved budgets, ensuring compliance with relevant government and agency regulations, as well as University policies.
• Track award end dates, notify Principal Investigators regarding burn rates, and initiate requests for extensions and fund utilization as required by the award terms.
• Review and approve salary transactions, employee expense reimbursements, acquisitions of capital equipment, journal entries, and purchase order requests, including consulting services, sub-awards, technical supplies, and outside services.
• Perform account reconciliations against the University's Financial Records System (Workday) for assigned accounts, ensuring agencies remit payments to UM in accordance with contractual obligations.
• Perform effort reporting duties to ensure that all grant-funded salaries are properly certified, thereby preventing any negative fiscal consequences for the University.
• Collaborate closely with faculty, research staff, and colleagues in the central Office of Research Administration to facilitate the efficient and effective closeout of awards, maximizing agency satisfaction and ensuring a positive financial outcome for the University.
• Conduct financial and budgetary planning analyses for accounts; provide analytical support to facilitate decision-making by faculty and senior management.
• Monitor residual balances of fixed-price contracts and coordinate the transfer of these funds to Rosenstiel acc