Sr Manager Sponsored Programs

University of Miami; Don (WV); Hybrid; USD 110,000 - 150,000; Full time

Job summary

The University of Miami is seeking a Sr. Manager, Sponsored Programs in a hybrid role to support the Office of the Executive Dean for Research. The ideal candidate will have federal grant administration experience with NIH, DOD, or NSF and at least seven years of related work.

The role involves leading post‑award activities, coordinating proposal budgets, and ensuring compliance with federal regulations and UM policies. Collaboration with faculty and central offices is essential.

Qualifications

• Applicants must have relevant federal grant administration experience with federal sponsors such as: NIH, DOD, NSF.
• Bachelor's degree in a relevant field is required.
• Minimum 7 years of related experience in research administration.

Responsibilities

• Identifies potential donors or funding sources and plans outreach.
• Oversees preparation of grant proposals and budgets.
• Manages post‑award financial reporting, forecasting, and compliance.
• Trains, mentors, and supervises sponsored programs staff and prepares reports.
• Negotiates contractual provisions with potential partners.
• Ensures grants and contracts adhere to organizational standards and policies.
• Acts as liaison with faculty and central administrative offices.
• Maintains proficiency in UM financial systems (IBIS, Workday, Velos).
• Completes onboarding and continuing education for ORA access.

Skills

Federal grant administration

Education

Bachelor's degree in relevant field

Job description

CORE JOB SUMMARY

The Office of the Executive Dean for Research (EDR) based in the Miller School of Medicine (MSOM), has an exciting opportunity for a Hybrid position for a Sr. Manager, Sponsored Programs.

This role supports the research mission of the University of Miami, MSOM, and the goals of the Executive Dean for Research Office. Applicants must have relevant federal grant administration experience with federal sponsors such as: NIH, DOD, NSF, to be considered for this role.

CORE JOB FUNCTIONS

• Identifies potential donors or sources of funding and plans outreach strategies.
• Participates in the development of grants applications and proposals.
• Schedules and oversees planning for special events that publicize the organization and its programs to the community.
• Trains, mentors, and supervises sponsored programs staff members, and prepares performance reports.
• Negotiates contractual provisions with potential partners.
• Develops and provides reports or documentation needed to secure and maintain funding and grants. Ensures that grants and contracts adhere to organizational standards.
• Acts as department expert and primary point of contact on funding issues and disputes.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions

• Demonstrate knowledge of federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR).
• Oversee proposal submissions for an assigned portfolio of departments, faculty, and researchers to federal agencies, foundations, and industry sponsors.
• Collaborate with faculty to develop proposal budgets, review sponsor guidelines, and coordinate the collection of required documentation to meet sponsor and Office of Research Administration (ORA) deadlines.
• Oversee the submission of institutional training grants across the medical school, including NIH T32, R25, and R38 programs.
• Work collaboratively within the Office of the Executive Dean for Research (EDRO) and with the departments and programs supported by RDS, including the EDRO Internal Awards Program.
• Serve as a liaison between faculty and central administrative and compliance offices.
• Participate in the preparation and submission of annual progress reports, including NIH Research Performance Progress Reports (RPPRs) through eRA Commons.
• Assist faculty with post‑award activities, including preparation and interpretation of financial reports, forecasting, effort distribution, and effort certification. Provide guidance on allowable and unallowable expenditures throughout the award lifecycle.
• Work directly with the Office of Research Administration and faculty to facilitate non-funded sponsored agreements, including data use agreements (DUAs), material transfer agreements (MTAs), non-disclosure agreements (NDAs), no‑cost extensions, and amendments.
• Provide oversight and submission support for sponsor-related materials, including Just-in-Time (JIT) documents, post‑submission requests, PRAMs, biosketch reviews, and other supporting documentation.
• Manage a portfolio of faculty with responsibility for post‑award activities, including financial reporting, forecasting, effort management, and compliance oversight.
• Provide guidance on allowable and unallowable expenditures. Review and approve requisitions, expense reports, and purchase orders for assigned sponsored projects within Workday.
• Meet regularly with faculty and respond promptly to requests, questions, and communications.
• Maintain access to and proficiency in University of Miami financial and research administration systems, including IBIS, Workday, and Velos.
• Complete all required ORA onboarding and continuing education programs to maintain system access and compliance requirements.
• Perform other duties, ad hoc reporting, and special projects as assigned by Executive Dean for Research leadership. Demonstrate exceptional attention to detail and organizational skills.
• Possess strong written and verbal communication skills

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education

Bachelor's degree in relevant field

Experience

Minimum 7 years of relevant experience.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status

Full time

Employee Type

Staff