Sponsored Programs Specialist (Grants)

University of Miami; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

The University of Miami seeks a Sponsored Programs Specialist to monitor, support, and evaluate grant activities within the assigned department, ensuring compliance with applicable guidelines and regulations. Key duties include monitoring accounts for issues, resolving discrepancies, assisting department administrators, and helping prepare accounts for transmittal and closure.

This role emphasizes collaboration, learning agility, and clear communication to safeguard university assets and adhere

Qualifications

• Bachelor’s degree in relevant field is required.
• Minimum 1 year of relevant experience preferred.
• Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Monitor sponsored accounts for problem expenditures and compliance issues.
• Resolve expenditure issues, including discrepancies and overdrafts.
• Analyze information on sponsored accounts and coordinate with departmental administrators to resolve issues.
• Approve or deny HR transactions impacting sponsored accounts (new hires, account changes, overloads).
• Approve or deny payroll and non-payroll transactions affecting sponsored accounts.
• Set up budgets based on awarded amounts and approved agency budgets.
• Interpret regulations and assist departments in understanding sponsored program requirements.
• Prepare sponsored accounts for transmittal to the financial section and account closing upon award termination.
• Ensure unobligated funds are released on purchase orders.
• Adhere to university policies and safeguard assets.

Skills

Learning Agility

Teamwork

Technical Proficiency

Communication

Education

Bachelor's degree in relevant field

Job description

CORE JOB SUMMARY

The Sponsored Programs Specialist monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations.

CORE JOB FUNCTIONS

1. Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
2. Resolves expenditure issues, including discrepancies and overdrafts.
3. Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
4. Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
5. Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
6. Works with the awarded amount and approved agency budget to set up account budgets.
7. Interprets regulations and assists department administrators in understanding sponsored programs requirements.
8. Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
9. Ensures the release of unobligated funds on purchase orders.
10. Adheres to University and unit-level policies and procedures and safeguards University assets.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required Experience: Minimum 1 year of relevant experience required Certification and Licensing: Refer to department description for applicable certification requirements Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands. Teamwork: Ability to work collaboratively with others and contribute to a team environment. Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.