Sponsored Program Specialist (IR Research Program)

University of Miami; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Comprehensive benefits package

Job summary

The University of Miami's Radiology - Vascular Interventional Research unit is seeking a Sponsored Programs Specialist to manage all aspects of research funding, monitor sponsored accounts, and ensure compliance with sponsor requirements.

The role partners with faculty and research teams to prepare and submit grant proposals, review awards, manage budgets, and process post-award actions while safeguarding university assets and maintaining accurate records for successful projects.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Minimum 1 year of relevant experience is required.
• Certification and licensing requirements as per department description.
• Strong written and verbal communication skills and ability to work in a team.

Responsibilities

• Monitor sponsored accounts for compliance and expenditures, and follow up with stakeholders.
• Resolve expenditure issues, including discrepancies and overdrafts.
• Analyze awarded accounts, research the accounting system, and coordinate with departments to resolve issues.
• Review HR transactions that affect sponsored accounts (hires, changes, overloads).
• Approve payroll and non-payroll entries impacting sponsored accounts.
• Prepare and transmit sponsored accounts to finance, and close accounts at award termination.
• Ensure unobligated funds are released from purchase orders and safeguard assets.

Skills

Learning agility

Teamwork

Technical proficiency

Communication

Education

Bachelor’s degree in relevant field

Job description

Sponsored Programs Specialist (IR Research Program)

Radiology - Vascular Interventional Research has an exciting opportunity for a Sponsored Programs Specialist (IR Research Program) position. The incumbent monitors, supports, and evaluates grant activities within the assigned department to ensure compliance with applicable guidelines, rules, and regulations. The Sponsored Program Specialist manages and coordinates all aspects of research funding for the Interventional Radiology Research Program. This role partners with faculty and research teams to prepare and submit grant proposals, review awards, manage budgets, process post-award actions, and ensure compliance with University and sponsor requirements. The Specialist serves as a key resource for sponsored program policies, oversees effort reporting, monitors subcontracting and invoices, and maintains accurate records to support the success of research projects.

CORE JOB FUNCTIONS

• Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel.
• Resolves expenditure issues, including discrepancies and overdrafts.
• Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues.
• Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions.
• Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts.
• Works with the awarded amount and approved agency budget to set up account budgets.
• Interprets regulations and assists department administrators in understanding sponsored programs requirements.
• Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination.
• Ensures the release of unobligated funds on purchase orders.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor’s degree in relevant field required
• Minimum 1 year of relevant experience required
• Certification and Licensing: Refer to department description for applicable certification requirements
• Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Job Status: Full time Employee Type: Staff

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

The mission of the University of Miami is to transform lives through education, research, innovation, and service.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.