Grants Analyst 1

University of Miami; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Miami is seeking a Grants Analyst 1 to manage a robust grant and contract portfolio from award setup through closeout. The role supports post-award compliance, monitors budgets, and ensures costs are allowable under the award, while maintaining accurate accounting records.

Responsibilities include reviewing cost transfers, conducting reconciliations, and communicating with funding sources to resolve issues, all within federal and university guidelines.

Qualifications

• Education: Bachelor’s degree in a relevant field required.
• Experience: 2 years in university research administration preferred.
• Knowledge: Familiarity with federal grant regulations is desirable.

Responsibilities

• Assist with post-award functions including award setup, expense monitoring, invoicing, and reporting.
• Perform grant closeout tasks and reconciliations.
• Communicate with funding sources and coordinate problem resolution.
• Maintain compliance with applicable regulations and internal policies.

Education

Bachelor’s degree in relevant field

Tools

MS Excel

Job description

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami,

The Office of Research Administration (ORA) has a great job opportunity for a Grants Analyst 1 to work at the University of Miami.

CORE JOB SUMMARY

The Grants Analyst 1 supports a robust grant and contract portfolio, and ensures pre- and post-award requirements are met. The Grants Analyst 1 is responsible for reporting and monitoring, sponsored research accounts from award set up through closeout while adhering to University, state, and federal policies. This position works independently, plays an important role in post-award compliance by ensuring that budgets are not overspent, grant periods are adhered to, costs are allowable under the award, and accounting records are maintained in good order. Moreover, this position acts as a liaison for faculty and staff to various central support offices.

CORE JOB FUNCTIONS

Assists with or performs grant-related post-award functions, most notably the review of cost transfers to ensure proper accounting, documentation, and justifications are provided including award set up and budget distributions, expense monitoring, periodic invoicing, and financial reporting. Performs grant closeout functions including reconciliations. Ensures high quality, efficient service to the research community, and participates in innovative customer service initiatives. Assesses need and aids in the resolution of matters in conjunction with principal investigator or department administrator. Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations. Communicates with fiscal contacts at funding source for problem resolution and information gathering. Maintains a demonstrated knowledge of Federal regulations related to Research Administration, including the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines. Assists in the completion of all aspects of the annual audit report on federal awards. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required.

Experience: Minimum 2 years of relevant experience University research administration experience preferred. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Abilities

• Ability to work independently with minimal supervision.
• Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
• Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).
• Excellent mathematical and analytical skills.
• Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
• Ability to communicate effectively in written and oral with a diverse group of individuals.
• Demonstrated experience using institutional systems.
• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.

Department Specific Functions

The Grants Analyst 1 monitors sponsored research accounts from award set-up through closeout while adhering to University, State and Federal policies. This position plays an important role in post-award compliance to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant and accounting records are maintained in good order and for the proper time. Responsible for awards funded by state and local government, for-profit, and foreign sponsors based on assigned portfolios. Assists with and/or performs grant-related post-award functions, including award set up budget distributions, expense monitoring, periodic invoicing, and financial reporting. Approves labor distribution transfers and associated communications with customers, reconciliations, and re-budgeting. Performs grant closeout functions including reconciliations, final invoices, and final reporting. Serves as a backup to approve Payroll Accounting Adjustments and Journal Entries and associated communications with customers, and approves reconciliations and re-budgeting, and completes journal entries. Ensures high quality and efficient service to the research community and participates in innovative customer service initiatives. In conjunction with supervisor, assesses needs and aids in the resolution of matters in conjunction with principal investigator or department administrator. Assists with time and effort reporting system and ensures it is complete and in compliance with applicable regulations. Maintains regular communications with department and communicates with fiscal contacts at funding source for problem resolution and information gathering. Maintains knowledge of current federal issues relating to grants and audits of state, local government and non-profit organizations; interprets OMB (Office of Management and Budget) Uniform Guidance for all sponsored awards.

Additional Responsibilities

Assists in the completion of all aspects of the annual single audit report on federal awards. Creates journal entries to allocate residuals/overdrafts and/or overhead discrepancies to departmental accounts, as a result of reconciliations/closeouts.

Job Status

Full time, Employee Type: Staff

University Overview

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.