Sponsored Programs Administrator (2 positions available)

Central State University; Wilberforce (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

Central State University in Wilberforce, Ohio, invites applications for the Sponsored Programs Administrator position (two openings). The role focuses on pre- and post-award administration for CSU Land Grant programs, including fiscal management, regulatory compliance, and proposal development.

You will collaborate with the Post Award Director and other offices to manage budgets, review award documents, and ensure proper policy adherence across federal, state, and private sponsors.

Qualifications

• Bachelor’s degree in Research Administration, Business Administration or related field or 5 years of experience in higher education research administration.
• Effective negotiating and decision-making skills; excellent communication and interpersonal skills; ability to work with diverse groups of individuals; strong organizational skills to manage multiple projects independently.

Responsibilities

• Manage the fiscal administration of sponsored projects, including determine allowability of costs and applying regulations.
• Oversee cost transfers and accounts reconciliation; monitor document processing to conclusion.
• Assist with hiring by preparing SPR and PAF documents and other employment-related activities for land grant projects.

Skills

Communication

Negotiation

Project management

Regulatory knowledge

Education

Bachelor's degree or 5 years of experience

Tools

Banner

Grants management module

Job description

Posting Details

Posting Number: 0801850

Classification Title: Sponsored Programs Administrator (2 positions available)

Working Title:

Department: Sponsored Programs & Research

Department Contact Email: [e-mail]

Job Summary

Provide pre and post-award sponsored activities to CSU Land Grant program’s faculty and staff, including, but not limited to project administration, regulatory compliance and fiscal management, proposal development, budget development, and proposal submission.

Essential Duties and Responsibilities

• Manage the fiscal administration of sponsored projects,including the determination of allowability of costs, theapplication of the appropriate regulations and policies,
• Perform and have oversight of accounts reconciliation includingcost transfers
• Enter requisitions in university enterprise management systemand monitor processing of documents to conclusion.
• Assist with hiring by preparing Strategic Position Review ( SPR) and Personnel Action Form ( PAF ) documents and other employmentrelated activities for all land grant activities and other grantswithin land grant division.
• Review and analyze award documents.
• Review and assist with land grant proposal submissions.
• Maintain a thorough knowledge of regulations applicable tosponsored programs administration – federal, state, and private.This includes Uniform Guidance for federal grants and contracts andUnited States Department of Agriculture specific rules,regulations, and policies. Also maintain a thorough knowledge ofUniversity policies concerning sponsored programs, intellectualproperty, compliance, and other related issues.
• Coordinate with Post Award Director, Office of SponsoredPrograms and Research, Vice President for Research and EconomicDevelopment, Associate Director for Agricultural ResearchDevelopment Program Associate Extension Administrator, Deans,faculty, and sponsors to develop and negotiate the terms andconditions, including IP issues, of complex legal agreements.
• Monitor to ensure that technical reporting is beingperformed.
• Act as an administrative point of contact for Land Grantrelated projects in coordination with other university Divisionsparticularly Administration and Finance.
• Maintain archives and records that adhere to sponsor retentionschedules.
• Provide back-up support to Director Post Award and Director ofPre-Award, Office of Sponsored Programs and Research asneeded.
• Conducts internal audits to ensure compliance with universityand sponsor policies and procedures. Assist with gathering data forexternal audits.
• Maintain personnel database for each land grant project.
• Participate in regional and national professional organizationsto maintain a current and timely knowledge of changingregulations.
• Conduct and/or participate in presentations and workshops onissues related to the administration of sponsored programs atlocal, regional, and national meetings.
• Conduct and/or participate in Division or Universitypresentations and workshops on issues related to the administrationof sponsored programs.
• Assist in the training and education of faculty and staff inbudget development, narrative development, and electronicsubmission.
• Assist the Director of Post Award, Director of Pre-Award, andOffice of Sponsored Programs and Research in communicating policiesand procedures to Land Grant faculty and staff.
• Aid with special projects as needed.

Minimum Qualifications

Knowledge, Skills, and Abilities:

• Participate in regional and national professional organizationsto maintain a current and timely knowledge of changingregulations.
• Conduct and/ or participate in presentations and workshops onissues related to the administration of sponsored programs atlocal, regional, and national meetings.
• Conduct and/ or participate in Division or Universitypresentations and workshops on issues related to the administrationof sponsored programs.
• Assist in the training and education of faculty and staff inbudget development, narrative development, electronic submission,and fiscal management.
• Assist Director in communicating policies and procedures toland grant faculty and staff.
• Provide assistance with special projects as needed.

Minimum Qualification

• Bachelor’s degree in Research Administration, BusinessAdministration or related field or 5 years of experience in highereducation research administration.
• Effective negotiating and decision-making skills; excellentcommunication and interpersonal skills; ability to work withdiverse groups of individuals; strong organizational skills tomanage multiple projects independently.

Preferred Qualifications

• CRA or similar certification.
• Experience in using Banner educational management software,particularly the grants management module.

Posting Date

08/25/2026

Open Until Filled

Yes

Special Instructions to Applicants

Background Check: All offers of employment at Central State University are contingent upon the successful completion of a comprehensive background check. This may include, but is not limited to, verification of education and employment history, criminal history check, driving record (if applicable), drug screening, and tax compliance review. Certain positions may require additional screenings based on job responsibilities, regulatory requirements, or funding sources. Failure to successfully complete the required background check or provide accurate and complete information may result in withdrawal of an offer or termination of employment.

Work Authorization: Applicants must be legally authorized to work in the United States at the time of hire and throughout the remainder of their employment. The University is not able to sponsor employment visas for this position now or in the future.

Position Category

Staff - Monthly (Exempt)

Budgeted Annual Salary

Commensurate with experience

Required Documents

1. Resume
2. Cover Letter
3. Unofficial Transcripts