Sponsored Programs Administrator

Northeast Ohio Medical University; Rootstown Township (OH); Hybride; USD 44 000 - 50 000; Plein temps

Avantages offerts par ce poste

Hybrid work environment

Educational benefits with partner_unis

Lean Six Sigma certification training

Employee wellness initiatives

Résumé du poste

Northeast Ohio Medical University (NEOMED) is seeking a Sponsored Programs Administrator to assist with proposal preparation, budgets, sponsor guidelines, and electronic submission. The role supports faculty and staff in the Office of Research and Sponsored Programs.

Responsibilities include maintaining files and grant data, non-financial post-award activities, grant monitoring, and assisting with subawards.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly in Excel.

Responsabilités

• Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes.
• Monitor status of pending proposals and ensure department chair/dean approvals; contact collaborating institutions for required documents and assurances.
• Maintain all paper and electronic files and databases; enter proposal and award data into grants management system; assist in reports and metrics.
• Prepare and compile documents necessary for setup of awards and subawards; monitor non-financial post-award activities; maintain FCOI and research security.
• Monitor active grants to ensure proper grants administration and timely non-financial reports; assist with grant closeout processes.
• Perform other duties as assigned.

Connaissances

Administrative experience

Office software

Excel

Formation

Associates Degree or equivalent

Bachelor's degree (preferred)

Outils

Banner

Description du poste

Sponsored Programs Administrator

Position Type: Admin/Professional | Department: Research & Sponsored Programs | Full or Part Time: Full Time | Pay Grade: MN7

Join Northeast Ohio Medical University's (NEOMED) Office of Research and Sponsored Programs. NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment. At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Salary Range: $43,662– $49,836,commensurate with experience.

Benefits & Perks

NEOMED is committed to supporting your health, well-being, and long-term success—both atwork and beyond. Our comprehensive benefits package is designed to help you thrive.

Healthcare Coverage

• Competitive medical,dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account(HSA)
• Short-and long-term disability coverage, Long-term care coverageoptions, and Life insurance

Retirement

State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off

Generous vacation and sick leave, in addition to 11 paid holidayseach year

Additional Benefits

• Hybrid work environment (up to two remote days per week after sixmonths) (Policy#3349-7-151)
• Educational benefits with our partner universities(Policy#3349-07-45)
• Ongoing investment in your professional growth through on-sitetraining and Lean Six Sigma certification
• Employee wellness activities and initiatives that support a healthywork-life balance

Summary

Assist with and support proposal preparation and submission and non-financial post-award functions.

Principal Functional Responsibilities

ProposalPreparation

Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances.

Recordkeeping and Database Maintenance

Maintain all paper and electronic files and databases based on Department standards, policies and procedures; accurately enter proposal and award data into grants management system; process proposals classified “not funded” according to Department policy. Assist the Director and eRA Manager in reports and metrics.

Non-Financial Post-Award

Prepare and compile documents necessary for setup of awards by Grants Accounting ensuring accuracy of documents and file folder set up; Provide assistance to Senior Sponsored Programs Administrator in the execution of subawards/consulting agreements; Maintenance and monthly reporting of FCOI and Research Security.

Grant Monitoring

Monitor active grants to ensure proper grants administration based on Department policies and procedures; ensure timely submission of non-financial reports. Assist with sponsored programs closeout processes.

Other Duties

Perform other duties as assigned.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly in Excel.

Preferred Qualifications

• Bachelor's degree.
• Experience in higher education and fundamentals of research administration.
• Banner experience.

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

Equal Employment Opportunity

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexualharassment.