Sponsored Programs Administrator

Northeast Ohio Medical University (NEOMED); Rootstown Township (OH); Hybrid; USD 44,000 - 50,000; Full time

Benefits offered by this job

Healthcare coverage through MedicalMut

FSA or HSA

Disability coverage

Long-term care options

Life insurance

Hybrid work environment (up to two REM

Educational benefits with partner univ

Lean Six Sigma certification

Wellness initiatives

Job summary

NEOMED in Rootstown Township, OH, seeks a Sponsored Programs Administrator to assist with proposal preparation, post-award non-financial functions, and grants monitoring in the Office of Research and Sponsored Programs. The role requires strong administrative skills, familiarity with sponsor guidelines, and collaboration with faculty and staff.

Starting salary ranges from $43,662 to $49,836, commensurate with experience, with a hybrid work environment after six months.

Qualifications

• Associates degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly in Excel.

Responsibilities

• Proposal preparation guidance to faculty and staff, including budgets and sponsor guidelines; monitor status of proposals.
• Maintain paper and electronic files and enter data into grants management system; assist in reports and metrics.
• Prepare documents for setup of awards and assist with subawards/consulting agreements; monitor compliance and reporting.

Skills

Administrative experience

Microsoft Excel

Office software proficiency

Education

Associate degree or equivalent

Bachelor's degree

Banner experience

Tools

Banner

Job description

Position Type: Admin/Professional

Department: Research & Sponsored Programs

Full or Part Time: Full Time

Pay Grade: MN7

Department Specific Information

NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Salary Range: $43,662– $49,836, commensurate with experience.

Benefits & Perks

Healthcare Coverage

• Competitive medical, dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Short-and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement

State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off

Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits

• Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
• Educational benefits with our partner universities (Policy#3349-07-45)
• Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
• Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Assist with and support proposal preparation and submission and non-financial post-award functions.

Principal Functional Responsibilities

• Proposal Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets, interpretation of sponsor guidelines and University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances.
• Recordkeeping and Database Maintenance: Maintain all paper and electronic files and databases based on Department standards, policies and procedures; accurately enter proposal and award data into grants management system; process proposals classified “not funded” according to Department policy. Assist the Director and eRA Manager in reports and metrics.
• Non-Financial Post-Award: Prepare and compile documents necessary for setup of awards by Grants Accounting ensuring accuracy of documents and file folder set up; Provide assistance to Senior Sponsored Programs Administrator in the execution of subawards/consulting agreements; Maintenance and monthly reporting of FCOI and Research Security.
• Grant Monitoring: Monitor active grants to ensure proper grants administration based on Department policies and procedures; ensure timely submission of non-financial reports. Assist with sponsored programs closeout processes.
• Other Duties: Perform other duties as assigned.

Qualifications

• Associates Degree or equivalent office administration or accounting experience.
• Two years general administrative experience and experience with standard office software packages.
• Proficient in Microsoft Office Suite, particularly in Excel.

Preferred Qualifications

• Bachelor's degree.
• Experience in higher education and fundamentals of research administration.
• Banner experience.

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.