Specifications Coordinator – SpecLink & Documentation Quality

Wold Architects; Minneapolis (MN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Hybrid work schedule

PTO frontloaded

6% 401(k) match

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Volunteer Time

License Reimbursement

Dependent Care Assistance

Disability Insurance

Paid Parental Leave

Job summary

Wold Architects and Engineers is seeking a Specifications Coordinator to manage, format, and finalize project specifications in SpecLink, collaborating with the Administrative team and Project Managers. This role emphasizes quality control, adherence to Wold standards, and timely, accurate documentation across projects.

The candidate will maintain master specifications, support workflow improvements, and provide guidance on SpecLink usage to staff, ensuring consistency and high-quality

Qualifications

• 2–5 years in a professional organization (AEC preferred).
• Associate or Bachelor's degree in Architectural Technology, Architecture, Engineering, or related field.
• Strong written and verbal communication with internal staff, consultants, and contractors.
• Excellent time-management and organizational skills for multiple deadlines.
• Very high accuracy and attention to detail; ability to resolve documentation issues.

Responsibilities

• Coordinate, format, review, and finalize project specifications in SpecLink with admin team and PMs.
• Review specs for completeness, accuracy, consistency, formatting, and alignment with standards.
• Coordinate with project staff and admin team to meet deadlines and deliver high-quality specifications.
• Follow QC procedures and improve documentation accuracy, efficiency, and consistency.
• Maintain and update master specs, templates, and related documentation to reflect standards.

Skills

Communication skills

Time management

Attention to detail

Independent worker

Self-motivated

Education

Architectural degree or related field

Tools

SpecLink

Job description

Wold Architects and Engineers is seeking a Specifications Coordinator to manage, format, and finalize project specifications in SpecLink, collaborating with the Administrative team and Project Managers. This role emphasizes quality control, adherence to Wold standards, and timely, accurate documentation across projects.

The candidate will maintain master specifications, support workflow improvements, and provide guidance on SpecLink usage to staff, ensuring consistency and high-quality