SpecLink Coordinator - AEC Specifications & QA

Wold Architects and Engineers, Inc.; Minneapolis (MN); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Hybrid work schedule

6% 401(k) match

PTO frontloaded for immediate use

FSA

HSA

FMLA

Life Insurance

Dental Insurance

Health Insurance

Vision Insurance

Paid Volunteer Time

License Reimbursement

Dependent Care Assistance

Short-term Disability Insurance

Long-term Disability Insurance

Paid Parental Leave

Job summary

Wold Architects and Engineers, Inc. is seeking a Specifications Coordinator to join our Minneapolis headquarters.

This role focuses on coordinating, formatting, and finalizing project specifications in SpecLink in collaboration with the Administrative team and Project Managers. The ideal candidate will possess strong communication, time management, and attention to detail, with the ability to work effectively with internal staff, consultants, and contractors.

Qualifications

• 2-5 years of experience in a professional organization, preferably in the AEC industry.
• Associate or Bachelor's degree in Architectural Technology, Architectural Studies, Architecture, Construction Management, Engineering, Technical Writing, Business, or a related field preferred; equivalent relevant experience will also be considered.
• Strong oral, written, and interpersonal communication skills, with the ability to coordinate professionally with internal staff, consultants, and contractors.
• Excellent time-management and organizational skills, including the ability to manage multiple projects and deadlines.
• A high level of accuracy and attention to detail, with the ability to identify inconsistencies and resolve documentation issues.
• Ability to work independently and proactively address project needs.
• Ability to learn, interpret, and apply established standards, procedures, and documentation practices.

Responsibilities

• Coordinate, format, review, and finalize project specifications in SpecLink in collaboration with the administrative team and Project Managers.
• Review specifications and related documentation for completeness, accuracy, consistency, formatting, and alignment with Wold standards; identify and resolve discrepancies or coordinate corrections with the appropriate staff.
• Coordinate with project staff and administrative team members to manage specification requirements, meet project deadlines, and ensure high-quality deliverables.
• Follow established quality control procedures and identify opportunities to improve documentation accuracy, efficiency, and consistency.

Skills

SpecLink proficiency

Communication

Time management

Attention to detail

Independent work

Education

Associate or Bachelor’s degree in Architectural Technology or related field

Tools

SpecLink

Job description

Wold Architects and Engineers, Inc. is seeking a Specifications Coordinator to join our Minneapolis headquarters.

This role focuses on coordinating, formatting, and finalizing project specifications in SpecLink in collaboration with the Administrative team and Project Managers. The ideal candidate will possess strong communication, time management, and attention to detail, with the ability to work effectively with internal staff, consultants, and contractors.