Specification Technician

GCW, Inc.; Las Vegas (NV); Hybrid; USD 42,000 - 62,000; Full time

Job summary

GCW, Inc. in Las Vegas is seeking an organized clerical professional to assist in preparing construction contract documents and technical specifications across multiple divisions.

You will also support the marketing team with large proposals and help build project manuals for road, bridge, waterway, and airport projects. The role includes organizing filing systems for contract documents and providing administrative support to supervisors and staff.

Qualifications

• Must possess a high school diploma or GED and two years of post-secondary education plus at least two years of experience involving specification preparation.
• Proficiency in Word and Excel; Microsoft Project preferred.

Responsibilities

• Assist in preparation of construction contract documentation and specifications.
• Assist in preparation of project manuals for diverse projects, including road, bridges, and airport improvements.
• Support Project Managers/Engineers with contract documents and quality control.
• Assist with large proposals in coordination with the marketing department.
• Organize and maintain filing systems for contract and specification documents and other records.

Skills

Clear communication

Numerical ability

Data interpretation

Attention to detail

MS Word

Education

High school diploma or GED

Two years post-secondary education

Two years experience in specification prep

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Job description

Description

Assist in preparation of construction contract documents and technical specifications for divisions within the company and occasionally external clients. Assist marketing department with large proposals as required. Provides administrative support to direct supervisor and department staff.

Essential Responsibilities

• Assist in preparation of construction contract documentation and specifications as directed.
• Possesses knowledge and understanding of civil engineering specification writing methodologies and procedures, including contract documents and bidding procedures.
• Has knowledge of CSI guidelines and formats; and public agencies’ document formats.
• Assist in preparation of project manuals for all projects across engineering disciplines which may include roadway improvements, bridges, waterway related projects, and airport improvements amongst others.
• Assist Project Managers/Engineers with construction contract documents and specifications including provision of quality control functions.
• Assist Project Managers, as required, with training on construction contract documentation compilation and methodologies to company engineers.
• Assist marketing department as directed with large proposals when required.
• Organize and maintain filing system for contract and specification documentation, engineering documents, and other records.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills, and Abilities

• Ability to communicate clearly and concisely in written and oral communications. Must be able to read and comprehend detailed correspondence and reports.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Education and Experience Requirements

Must possess a high school diploma or GED, and two (2) years post-secondary education at a university, community college, business, or vocational school, and at least two (2) years of experience involving specification preparation. Must be proficient in Word and Excel. Prefer experience with Microsoft Project.

Certificates, Licenses, Registrations

General Office, MS Word, Excel, Outlook. Construction Documents Technologist (CDT). Also, prefer Certified Construction Specifier (CCS) certification through CSI.

*The responsibilities outlined in this job description are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The employer reserves the right to modify this job description at any time or with or without notice.