Specifications & Project Support Assistant (Civil)

Bamforth Engineers + Surveyors, Inc.; Norfolk (VA); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) with employer match

Employer-paid life insurance

Paid annual leave

Job summary

Bamforth Engineers + Surveyors, Inc. is seeking a detail-oriented Specifications & Project Support Assistant (Civil) to help produce clear, compliant CSI specifications and keep projects organized and on schedule. You will draft/edit spec sections, assemble spec books, and maintain submittal/RFI trackers.

You will support PMs with meeting notes, action logs, and document control in SharePoint/Teams or Asana/Smartsheet, cross-checking drawings vs. specs and preparing bid/issue packages.

Qualifications

• 1–3 years in an A/E, contractor, or related environment.
• Strong writing/editing skills; meticulous attention to formatting and detail.
• Proficiency with Microsoft Word (styles, TOCs), and Excel.
• Comfortable working in shared document systems (SharePoint/Teams).
• Ability to manage multiple deadlines and ask clarifying questions quickly.
• Authorization to work in the U.S.

Responsibilities

• Draft, edit, and format CSI MasterFormat sections in Word using templates/styles.
• Assemble and publish spec books; manage addenda, revision logs, and transmittals.
• Maintain submittal/RFI trackers and coordinate with vendors/consultants.
• Take meeting minutes, update action/decision logs, and support milestone checklists.
• Perform document control in SharePoint/Teams (or Procore/Asana/Smartsheet).
• Cross-check drawings vs. specs for consistency; flag conflicts for engineers.
• Prepare bid/issue packages and closeout documentation.

Skills

Writing

Editing

MS Word

MS Excel

SharePoint/Teams

Deadline management

US work authorization

Tools

SpecsIntact

Bluebeam

Job description

We’re hiring a detail-oriented Specifications & Project Support Assistant (Civil) to help our engineers produce clear, compliant CSI specifications and keep projects organized and on schedule. You’ll draft/edit spec sections, assemble spec books, maintain submittal/RFI trackers, and support PMs with meeting notes, action logs, and document control in SharePoint/Teams (or Asana).

Responsibilities

• Draft, edit, and format CSI MasterFormat sections in Word using templates/styles.
• Assemble and publish spec books; manage addenda, revision logs, and transmittals.
• Maintain submittal/RFI trackers and coordinate with vendors/consultants.
• Take meeting minutes, update action/decision logs, and support milestone checklists.
• Perform document control in SharePoint/Teams (or Procore/Asana/Smartsheet).
• Cross-check drawings vs. specs for consistency; flag conflicts for engineers.
• Prepare bid/issue packages and closeout documentation.

Minimum Requirements (skills-based)

• 1–3 years in an A/E, contractor, or related environment.
• Strong writing/editing skills; meticulous attention to formatting and detail.
• Proficiency with Microsoft Word (styles, TOCs), and Excel.
• Comfortable working in shared document systems (SharePoint/Teams).
• Ability to manage multiple deadlines and ask clarifying questions quickly.
• Authorization to work in the U.S.

Preferred Requirements

• Exposure to SpecsIntact (or similar spec tools) and Bluebeam.
• Familiarity with NAVFAC/USACE/UFC and public-sector procurement.
• Experience supporting submittals/RFIs and document control workflows.
• Basic civil/site/utility design terminology.
• Employer paid health insurance
• 401(k) with employer match.
• Employer paid life insurance
• Paid annual leave.