Specialty Services Coordinator Donor Relations

Mount Sinai Medical Center of Florida, Inc.; Miami Beach, Northern (FL, KY); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Retirement plan

Paid time off

Tuition reimbursement

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center of Florida, Inc. in Miami is seeking a Specialty Services Coordinator - Donor Relations Concierge to deliver a high-touch patient and donor experience.

You will partner with senior leadership, conduct patient rounds, coordinate personalized services, and support donor engagement across inpatient, emergency, and outpatient settings. You will manage the Careline, track donor interactions in Salesforce, schedule appointments, and assist with donor education and program

Qualifications

• Bachelor's degree or higher required.
• Two years experience in patient/healthcare relations or human services field.
• Excellent communication skills.
• Experience providing 5 star hotel concierge service preferred.

Responsibilities

• Maintains relationships with donors and prospects by scheduling appointments and meeting them in person when necessary.
• Participates in rounds with senior leaders to review donor experiences in inpatient, emergency, and select outpatient areas.
• Manages intake donor/founders calls and inputs data into Careline/CRM systems.
• Coordinates with clinical and non-clinical teams to address patient and donor needs and provide satisfactory resolutions.
• Prepares follow-up correspondence and reports for Directors/SVP and physicians.
• Participates in donor education programs and special events to cultivate relationships.

Skills

Excellent communication

Relationship building

Empathy

Guest/service mindset

Education

Bachelor's degree

Tools

Epic

Salesforce

Job description

As Mount Sinai grows, so does our legacy in high-quality health care. Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Department: Job Description Summary: Specialty Services Coordinator - Donor Relations Concierge Serves as a key liaison for donor, VIP, and prospect relations, delivering a high-touch, concierge-level patient experience. Partners with senior leadership to conduct patient rounds, coordinate personalized services, and proactively address concerns across inpatient, emergency, and outpatient settings. Manages Careline communications, donor engagement, and grievance resolution while collaborating with clinical and non‑clinical teams to expedite services and ensure satisfaction. Supports relationship‑building initiatives, donor program education, and operational reporting to enhance the overall donor and patient experience.

Position Responsibilities

• Maintains relationships with donors and prospects by scheduling appointments, assisting them with any requests and meeting them in person when necessary.
• Participates in rounds with SVP on patients who are Donors, VIP’s and Prospects when they are in inpatient, Main Emergency and select outpatient procedure departments to review their experience and establish an ongoing relationship of trust.
• Manages the intake Donor/ Founders calls as needed.
• Monitors and inputs donor calls in into the Careline Call Log (ex.Salesforce).
• Participates with Donor Relations to cover the 24 hour Careline on call service including appointment scheduling, expedited clinical services, escorting and rounding etc.
• Schedules time for Directors and Coordinator to meet all donors and review the benefits of being a Donor including the access to the 24/7 Careline.
• Manages investigations and follow‑up responses to patient/family grievances (online consumer reviews/surveys).
• Enters complaints/grievances into internal reporting system in a timely manner.
• Liaises with clinical and non‑clinical departments to address patient’s needs/concerns and provided satisfactory resolutions.
• Composes and tracks follow up correspondence to patients for Directors/SVP, physicians and/or director’s signatures.
• Participates in education programs as it applies to patient and donor relations.
• Assists patients and donors in the compliance of hospital policies and procedures as it relates to patient satisfaction, service recovery and grievance resolution as well as following and enforcing the Employee’s Standards of Performance.
• Participates in special events to promote relationships with prospective donors during business hours as well as evenings and weekends to cultivate relationships with perspective Donors.
• Cultivates relationships with donors to increase their potential of upgrading their contributions.
• Coordinates clinical and non‑clinical services and amenities to meet the needs of the Donor, Prospect and VIP patients to expedite the requests and experience.
• Consistently coordinates and reinforce hospital-wide, the Founder/Society Roster when Donors are using a particular departments service.
• Provides as necessary education to employees and physicians the purpose and goals of the donor relations program.
• Participates in weekly Foundation and Donor Relations meetings to review and discuss current donor’s and prospect’s experiences.
• Communicates effectively and builds working relationship with case managers, physicians, nurses, residents, therapists and other community healthcare professionals to expedite the donor experience in a timely manner.
• Utilizes EPIC medical record system to confirm appointments, status reports in coordination with the SVP.
• Prepares special reports, summaries, powerpoint presentations and data analytics including spreadsheets as needed.

Requirements

• Education Bachelors degree or higher required
• Experience Two years experience in patient/healthcare relations or human services field
• Excellent communication skills
• Expereience providing 5 star star hotel concierge service preferred

Benefits

• Health benefits
• Life insurance
• Long-term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On-site housing for select positions and more!

Degree Requirements: Certification: More than 4,000 people work at Mount Sinai Medical Center at more than a dozen locations throughout sunny South Florida, including our flagship, 672‑bed hospital on Biscayne Bay at the gateway to Miami Beach. We’re the largest, independent, not‑for‑profit hospital in South Florida, and we’re the only hospital Healthgrades recognized for four years running as one of the top 5% in the nation. Clearly, clinical excellence is at our core.