Specialty Clinic Services Coordinator - Pediatrics & Vision Therapy

Western University of Health Sciences; Pomona (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Western University of Health Sciences seeks a Coordinator of Specialty Clinic Services to provide administrative and operational coordination for Pediatrics and Vision Therapy within the Eye Care Institute. You'll manage scheduling, referrals, authorizations, documentation, equipment, and communications to ensure high-quality patient care and education.

In this role you will support Chiefs of Service and faculty, liaise with external partners, and maintain efficient clinic operations in a busy

Qualifications

• High School Diploma or Graduation Equivalency Diploma required.
• 3–5 years’ experience in a clinical practice or institutional setting.
• Experience in optometric settings preferred; knowledge of health insurance eligibility and benefits.

Responsibilities

• Coordinates patient appointments, pre-authorizations, medical records, referrals and communications.
• Acts as liaison between University and external partners such as school districts and providers.
• Supports Chiefs of Service and faculty in pediatric and vision therapy services.
• Prepares and submits reports to responsible faculty in a timely manner.
• Monitors equipment, orders supplies, and handles routine clerical duties.
• Triages calls and directs inquiries to appropriate staff.

Skills

MS Word

Excel

PowerPoint

EMR/EHR

Verbal communication

Written communication

Confidentiality

Multi-tasking

Leadership

Education

High School Diploma or GED

Tools

EMR/EHR software

Office equipment

Job description

Western University of Health Sciences seeks a Coordinator of Specialty Clinic Services to provide administrative and operational coordination for Pediatrics and Vision Therapy within the Eye Care Institute. You'll manage scheduling, referrals, authorizations, documentation, equipment, and communications to ensure high-quality patient care and education.

In this role you will support Chiefs of Service and faculty, liaise with external partners, and maintain efficient clinic operations in a busy