Specialty Branch Support Analyst

Ibility LLC; Columbus (OH); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, Dental, Vision plans

Disability & Life Insurance

Health Savings Account

Unlimited Paid Time Off

11 Federal Holidays Off

401k

Job summary

Ibility LLC is seeking a Specialty Branch Support Analyst for Ohio National Guard processes. You will review and process accession packets, manage data entry across systems, and prepare medical and education documents to ensure timely, compliant submissions.

You will verify licensure and endorsements, maintain strict data privacy, and collaborate with hybrid teams while occasionally traveling for training and coordination.

Qualifications

• U.S. citizenship and ability to handle sensitive information.
• 2+ years in data management, records processing, or similar role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and privacy/compliance.
• Ability to follow SOPs and meet tight deadlines.
• Excellent written and verbal communication with stakeholders.
• Eligible to obtain a secret security clearance.

Responsibilities

• Receive, review, and process Specialty Branch packets (AMEDD, JAG, IPAP, UK-MSW, Chaplain).
• Enter Direct Commission Accession applications and research personnel records.
• Prepare medical, educational, and licensure documents; verify eligibility.
• Verify nursing licensure and ecclesiastical endorsements; ensure compliance.
• Support in-person reporting at Beightler Armory and coordinate with remote teams.

Skills

Data validation

Attention to detail

SOP compliance

Communication skills

Security clearance eligibility

Education

Bachelor’s degree in HR / Business / Health Admin

Tools

IPPS-A

GIMS

MEDCHART

DCA

iPERMS

Job description

About Us Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long‑term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day - to inspire people, create cool stuff, and make a lasting impact on the world!

Job Summary

The Specialty Branch Support Analyst receives, reviews, and processes Specialty Branch packets in support of the Ohio National Guard’s accessions and commissioning process. This role manages daily application and records entry across multiple state and federal personnel systems, prepares medical, education, and licensure documentation, and conducts applicant research and compliance verification to ensure Specialty Branch packets are processed accurately and on schedule.

Key Responsibilities

Specialty Branch Accession Packet Processing

• Receive, review, validate and process all Specialty Branch packets, including AMEDD, JAG, IPAP, UK-MSW and Chaplain.
• Receive, review, sort, and process individual AMEDD packets.
• Compile final AMEDD commissioning packets and support Specialty Branch personnel with commissioning medical and judicial applicants into the Ohio National Guard.

Application Data Entry and Personnel-System Research

• Enter Direct Commission Accession (DCA) applications daily, including applicant personal, employment, and background information.
• Research current and former military members using authorized personnel systems, including IPPS-A and the Interactive Personnel Electronic Records Management System (iPERMS).

Administrative Actions, Waivers, and Education Documentation

• Receive, review, and prepare medical waiver requests through MEDCHART and process actions through the Medical Action Tracking System (MATS).
• Receive, review, and prepare education documents through the Guard Incentive Management System (GIMS).

Applicant Eligibility, Credentialing, and Compliance Verification

• Verify and obtain nursing licensure information from the applicable nursing accreditation or licensing authority.
• Obtain National Guard Bureau verification that Chaplain applicants meet required ecclesiastical endorsement or accreditation requirements.
• Verify Selective Service registration, as applicable, for male applicants.
• Verify applicant eligibility requirements related to sex-offender registration in all states and territories, using authorized sources and procedures.

Working Conditions and Location

Candidate must be available to report in person to Beightler Armory, 2825 W Dublin Granville Rd, Columbus, Oh 43235, 5 days a week (Monday - Friday) 8:00 am - 5:00 pm EST

• Standard office environment with occasional remote coordination.
• Hybrid coordination with remote teammates; some travel for training/meetings may be required.
• May require handling of sensitive information.
• Some travel may be required for training or coordination meetings.
• Fast-paced, goal-driven environment handling sensitive data.

Qualifications Required

• U.S. citizenship and ability to handle sensitive information
• 2+ years in data management, records processing, or similar role
• Proficiency with Microsoft Office(Word, Excel, PowerPoint)
• Strong attention to detail and commitment to data privacy/compliance
• Ability to follow established SOPs and meet tight deadlines
• Exceptional communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
• Ability/eligible to obtain a secret security clearance

Preferred Qualifications

• Prior National Guard experience (current or former)
• Bachelor’s degree in human resources, Business Administration, Health Administration, or a related field
• Experience with MATS, IPPS-A, GIMS, MEDCHART, DCA, NGCRC, DPRO, IKROme, REDD, RDMS, or iPERMS
• Experience supporting military accessions, commissioning, or personnel records processes
• Ability to work with hybrid teams of contractors and government personnel

Skills and Competencies

• Data validation & quality assurance
• Multi-system records research & cross-referencing
• Workflow management in regulated environments
• Problem-solving and process improvement
• Clear, concise written and verbal communication

We are committed to diversity, inclusion, and accessibility. We are an Equal Opportunity Employer in all aspects of employment and do not discriminate for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Benefits

• Health, Dental, and Vision Plans
• Short Term Disability/Long Term Disability/Life Insurance/Accidental Death and Dismemberment
• Health Savings Account
• Unlimited Paid Time Off
• 11 Federal Holidays Off
• 401k