Specialized Freight Permit Specialist

Landstar System, Inc.; Jacksonville (FL); Hybrid; USD 25,000 - 31,000; Full time

Job summary

Landstar System, Inc. in Jacksonville, FL is seeking a Permits Specialist to coordinate oversize/overweight permits, ensuring safe and legal travel for Landstar Owner Operators (BCOs) and customers.

You will work with state agencies, operations teams and agents to determine permit requirements and route approvals. You will review loads, manage multiple deadlines, maintain records, and communicate permit conditions to drivers.

Qualifications

• High school diploma or GED.
• Two years of office/clerical experience.

Responsibilities

• Obtain and renew oversize/overweight annual permits accurately and timely.
• Obtain oversize/overweight single-trip permits for transportation moves accurately and timely.
• Review load dimensions, weights, axle configurations, equipment and routes to determine permit requirements.
• Research, identify, and document permit requirements for each state and local jurisdiction along the transportation route.
• Coordinate approved travel routes and identify restrictions, bridge limitations, construction zones and travel-time requirements.
• Determine requirements for pilot cars, escorts, signage, flags, lighting and other safety requirements.
• Resolve permitting issues and make changes when load dimensions, weights, equipment or route changes.
• Review permits for accuracy and ensure all permit conditions are communicated to drivers and operations.
• Maintain organized records of permits, applications, fees, routes and expiration dates and create permit invoices for each load for internal auditing and payment of invoices.
• Monitor regulatory and state DOT changes that may affect heavy haul transportation.
• Other duties as assigned.

Skills

Excel

Phone etiquette

DOT liaison

Permitting software

Weight/dimension math

Attention to detail

Deadline management

Communication

Learning new systems

Education

GED or High School Diploma

2 years office/clerical experience

1 year transportation/regulatory experience (preferred)

Job description

Location: Hybrid, Jacksonville
Schedule: Monday–Friday, 8:30 am – 5:30 pm or 9 am – 6 pm

Salary: $18.50 - $22.75 per hour based on experience

What work will you perform?

In this role, you will coordinate oversize and overweight permits to ensure specialized loads can travel safely and legally. As a Permits Specialist, you will work closely with Landstar Owner Operator truck drivers (internally referred to as Business Capacity Owners or BCO's), customers, operations teams, Landstar Agents and state transportation agencies to determine permit requirements, research approved routes and ensure all necessary documentation and safety requirements are met. Effective communication skills, attention to detail with a sense of urgency, and the ability to manage multiple time sensitive deadlines are essential to keeping loads moving efficiently and in compliance with applicable regulations. This is a great opportunity for someone who enjoys working independently and wants to make a meaningful impact on the safety of drivers and the motoring public.

Essential Responsibilities:

• Obtain and renew oversize/overweight annual permits accurately and timely
• Obtain oversize/overweight single-trip permits for transportation moves accurately and timely
• Review load dimensions, weights, axle configurations, equipment and routes to determine permit requirements
• Research, identify, and document permit requirements for each state and local jurisdiction along the transportation route
• Coordinate approved travel routes and identify restrictions, bridge limitations, construction zones and travel-time requirements
• Determine requirements for pilot cars, escorts, signage, flags, lighting and other safety requirements
• Resolve permitting issues and make changes when load dimensions, weights, equipment or route changes
• Review permits for accuracy and ensures all permit conditions are communicated to drivers and operations
• Maintain organized records of permits, applications, fees, routes and expiration dates and create permit invoices for each load for internal auditing and payment of invoices
• Monitor regulatory and state DOT changes that may affect heavy haul transportation
• Other duties as assigned.

Required Minimum Experience and Education:

• High school diploma or general education degree (GED)
• Two years of office/clerical experience

Preferred Experience and Education:

• One year of experience in transportation, trucking, logistics, permitting or regulatory compliance

Knowledge, Skills, and Abilities:

• Microsoft Office skills, specifically Excel
• Excellent phone etiquette
• Ability to effectively communicate with state and DOT officials
• Ability to learn and use business specific computer systems
• Knowledge of oversize/overweight transportation regulations and related math calculation skills
• Strong attention to detail and organizational skills required
• Ability to manage multiple permits and deadlines simultaneously
• Strong communication and problem-solving skills required
• Ability to learn and navigate state DOT permitting systems

**This job posting is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.**