Specialist - Research Support

10 John C. Lincoln Medical Center; Scottsdale (AZ); Hybrid; USD 42,000 - 64,000; Full time

Job summary

HonorHealth in Scottsdale is seeking an experienced Administrative Support professional to provide advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program.

Provides oversight of daily administrative activities in an ethical, confidential and accurate manner. The role requires managing calendars, coordinating meetings and travel, preparing manuscripts and presentations, and maintaining confidential records

Qualifications

• Associates degree or 4+ years related experience required.
• Bachelor's degree preferred.
• Minimum 5 years administrative experience required.

Responsibilities

• Coordinates preparation and submission of documents for manuscripts, abstracts and presentations.
• Schedules calendars and travel itineraries; arranges conferences and reimbursements.
• Prepares meetings, takes minutes, coordinates conference calls and catering.
• Performs advanced secretarial duties: transcription, typing, emailing, scanning; maintains records.

Skills

Secretarial duties

Transcription

Typing

Office software

Education

Associates or 4 Years related experience Required

Bachelors Preferred

Tools

Microsoft Word

Excel

PowerPoint

RefWorks

Job description

Primary City/State: Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258 Category: Administrative Support Shift: Day Department: HRI-Program Management

Hybrid

Must reside in Arizona

Great care starts with great people. (Like you.)

At HonorHealth, you\'ll find something special. From humble beginnings in 1927 to one of Arizona\'s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities

JOB SUMMARY

Provides advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program. Provides oversight of daily administrative activities in an ethical, confidential and accurate manner.

ESSENTIAL FUNCTIONS

• Coordinates the preparation and submission of documents for manuscripts, abstracts, and presentations. Assists in preparing presentations including posters, PowerPoint, and other printed material.
• Responsible for maintaining accurate, up-to-date calendars for Investigators and scheduling any conferences, trips, or transportation that is needed for business travel. Provides detailed travel itinerary including all pertinent travel and lodging information, meeting locations, and contact information. Processes paperwork for reimbursement of travel expenses to investigators in a timely, accurate manner. Routinely reviews schedules in advance to anticipate potential scheduling conflicts. Responsible for maintaining and tracking Paid Time Off and Continuing Medical Education credits.
• Responsible for scheduling all meetings and conference calls. Reports accurate data back to Investigators including set up and start of conference calls, taking and transcribing minutes when applicable, and coordinating catering when applicable.
• Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents. Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment.
• Assist administration with new login requests, process payment authorizations, ordering materials (computers/phones/business cards), entering work orders, scheduling meetings & interviews, and catering. Provides status updates on these projects as assigned.
• Responsible for maintaining departmental correspondence which includes composing and typing routine correspondence, reviewing draft and finished documents for spelling, format, and appropriate grammatical usage. Writes new policies and procedures as needed.
• Maintains effective communication with all levels of professionals; physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives. Screens calls, incoming mail, publications and other correspondence.
• Coordinates credentialing and maintains licenses for the Clinical Investigators and maintains records of department activities and administrative expenses.

EDUCATION

Associates or 4 Years related experience Required

Bachelors Preferred

EXPERIENCE

5 years administrative experience Required

LICENSES AND CERTIFICATIONS

We\'re all in for your career.