Specialist - Research Support

30 Shea Medical Center; Scottsdale (AZ); Hybrid; USD 50,000 - 65,000; Full time

Job summary

HonorHealth is seeking an experienced Administrative Specialist to provide advanced secretarial support to Clinical Investigators and the Clinical Manager in the Virginia G. Piper Cancer Center Clinical Trials Program.

The role emphasizes confidentiality, accuracy, and timely handling of daily administrative tasks. Responsibilities include preparing manuscripts and presentations, maintaining calendars, arranging travel, processing reimbursements, coordinating meetings, and drafting routine

Qualifications

• Associates degree or 4 years related experience required.
• Bachelor’s degree preferred.
• Minimum 5 years of administrative experience required.

Responsibilities

• Coordinate preparation and submission of documents for manuscripts, abstracts, and presentations.
• Maintain accurate calendars for Investigators and schedule meetings and travel.
• Prepare travel itineraries and reimbursements for investigators.
• Perform transcription, typing, and basic office duties with Word, Excel, PowerPoint, and RefWorks.

Skills

Secretarial support

Calendar management

Scheduling

Transcription

Office automation

Microsoft Word

Excel

PowerPoint

RefWorks

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

RefWorks

Job description

Primary City/State: Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258 Category: Administrative Support Shift: Day Department: HRI-Program Management Hybrid Must reside in Arizona Great care starts with great people. (Like you.) At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities: JOB SUMMARY Provides advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program. Provides oversight of daily administrative activities in an ethical, confidential and accurate manner.

ESSENTIAL FUNCTIONS Coordinates the preparation and submission of documents for manuscripts, abstracts, and presentations. Assists in preparing presentations including posters, PowerPoint, and other printed material. Responsible for maintaining accurate, up-to-date calendars for Investigators and scheduling any conferences, trips, or transportation that is needed for business travel. Provides detailed travel itinerary including all pertinent travel and lodging information, meeting locations, and contact information. Processes paperwork for reimbursement of travel expenses to investigators in a timely, accurate manner. Routinely reviews schedules in advance to anticipate potential scheduling conflicts. Responsible for maintaining and tracking Paid Time Off and Continuing Medical Education credits. Responsible for scheduling all meetings and conference calls. Reports accurate data back to Investigators including set up and start of conference calls, taking and transcribing minutes when applicable, and coordinating catering when applicable. Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents. Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment. Assist administration with new login requests, process payment authorizations, ordering materials (computers/phones/business cards), entering work orders, scheduling meetings & interviews, and catering. Provides status updates on these projects as assigned. Responsible for maintaining departmental correspondence which includes composing and typing routine correspondence, reviewing draft and finished documents for spelling, format, and appropriate grammatical usage. Writes new policies and procedures as needed.

Maintains effective communication with all levels of professionals; physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives. Screens calls, incoming mail, publications and other correspondence. Coordinates credentialing and maintains licenses for the Clinical Investigators and maintains records of department activities and administrative expenses.

EDUCATION Associates or 4 Years related experience Required Bachelors Preferred EXPERIENCE 5 years administrative experience Required LICENSES AND CERTIFICATIONS We're all in for your career.

Expert care from experts who care. At HonorHealth, you’ll find something special. Our culture is built on warmth and neighborly kindness, but behind every smile is a highly skilled professional with deep expertise and unwavering dedication. We’re delivering a healthcare experience that simply feels better through:

• Nine acute-care hospitals
• Over 200 primary, specialty and urgent care centers
• More than 17,000 team members and 4,000 medical staff

Since 1927, we've been focused on doing what matters most - caring for people and communities across the greater Phoenix area. From humble beginnings to one of Arizona’s largest nonprofit healthcare systems, we're just as driven as we were a century ago. Come join us and go all in for your career.

IMPORTANT: HonorHealth is committed to providing an excellent candidate experience for candidates interested in our job opportunities. We also care about the online safety of our job seekers. Please note the following: HonorHealth employee emails come from HonorHealth (i [e-mail]) not a generic email address, such as gmail or yahoo. If you are suspicious of a job posting, or if you receive any email from an HonorHealth employee that you believe to be fictitious, please contact us [e-mail]. HonorHealth does not use Google Hangouts to conduct interviews or conversations. HonorHealth will not ask you to provide any personal information (i.e drivers license, bank account, credit card information, passwords, social security number) outside of our Applicant Tracking Software before a job offer is extended. If you believe that HonorHealth has violated your civil rights or believe you have experienced discrimination, please click the link to obtain information on your rights to file a complaint. For more information, please click here.