Specialist - Research Support

HonorHealth; Scottsdale (AZ); Hybrid; USD 45,000 - 55,000; Full time

Job summary

HonorHealth in Scottsdale, AZ seeks an advanced administrative support professional for the Clinical Investigators at the Virginia G. Piper Cancer Center. Responsibilities include calendar management, preparing documents for presentations, and maintaining communication with various stakeholders.

The ideal candidate should have at least 5 years of administrative experience, proficiency in Microsoft Office, and the ability to manage multiple tasks while maintaining confidentiality. This position is hybrid and requires residency in Arizona.

Qualifications

• Must have 5 years administrative experience.
• Proficient in Microsoft Office products.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Coordinates preparation for manuscripts and presentations.
• Maintains calendars and schedules for Investigators.
• Performs transcription and typing duties.
• Screens calls and maintains departmental correspondence.

Skills

Office automation proficiency (Microsoft Word, Excel, PowerPoint)

Document preparation

Calendar management

Effective communication

Transcription and typing

Education

Associates degree or 4 years related experience

Bachelor's degree

Job description

Primary City/State: Shea Medical Office Building - 10290 N 92nd St Scottsdale, AZ 85258

Category: Administrative Support

Shift: Day

Department: HRI-Program Management

Hybrid

Must reside in Arizona

Great care starts with great people. (Like you.)

At HonorHealth, you'll find something special. From humble beginnings in 1927 to one of Arizona's largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most - caring for the health and well-being of people and communities across the greater Phoenix area.

Job Summary

Provides advanced secretarial support to the Clinical Investigators and the Clinical Manager at the Virginia G. Piper Cancer Center Clinical Trials Program. Provides oversight of daily administrative activities in an ethical, confidential and accurate manner.

Responsibilities

• Coordinates the preparation and submission of documents for manuscripts, abstracts, and presentations. Assists in preparing presentations including posters, PowerPoint, and other printed material.
• Responsible for maintaining accurate, up-to-date calendars for Investigators and scheduling any conferences, trips, or transportation that is needed for business travel. Provides detailed travel itinerary including all pertinent travel and lodging information, meeting locations, and contact information. Processes paperwork for reimbursement of travel expenses to investigators in a timely, accurate manner. Routinely reviews schedules in advance to anticipate potential scheduling conflicts. Responsible for maintaining and tracking Paid Time Off and Continuing Medical Education credits.
• Responsible for scheduling all meetings and conference calls. Reports accurate data back to Investigators including set up and start of conference calls, taking and transcribing minutes when applicable, and coordinating catering when applicable.
• Performs advanced secretarial duties such as transcription, typing, operating computers, copying, faxing, emailing, and scanning documents. Is proficient with office automation products (Microsoft Word, Excel, PowerPoint, and Ref Works) or related office equipment.
• Assist administration with new login requests, process payment authorizations, ordering materials (computers/phones/business cards), entering work orders, scheduling meetings & interviews, and catering. Provides status updates on these projects as assigned.
• Responsible for maintaining departmental correspondence which includes composing and typing routine correspondence, reviewing draft and finished documents for spelling, format, and appropriate grammatical usage. Writes new policies and procedures as needed.
• Maintains effective communication with all levels of professionals; physicians, research coordinators, research specialists, managers, hospital administration, sponsors, and their representatives. Screens calls, incoming mail, publications and other correspondence.
• Coordinates credentialing and maintains licenses for the Clinical Investigators and maintains records of department activities and administrative expenses.

Education

• Associates or 4 Years related experience Required
• Bachelors Preferred

Experience

• 5 years administrative experience Required

We're all in for your career.