Specialist, Payroll

Quirch Foods, LLC; Coral Gables (FL); On-site; USD 85,000 - 120,000; Full time

Job summary

Quirch Foods, LLC in Florida is seeking an experienced Payroll Manager to oversee end-to-end payroll for all employees, ensuring timely and accurate processing.

The role requires supervising a payroll team, maintaining compliance with federal, state, and local regulations, and coordinating with HR and Finance on classifications and funding. A Bachelor's degree and 5+ years of payroll management experience are required, with proficiency in ADP or Workday; CPP is a plus.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, HR, or related field.
• Minimum of 5 years payroll management experience, preferably in a multi-state or large-scale organization.
• Strong knowledge of payroll regulations, tax compliance, and wage & hour laws.
• Excellent attention to detail and ability to handle confidential information with discretion.

Responsibilities

• Oversee the entire payroll process for all employees, ensuring accurate and timely payroll execution.
• Maintain compliance with federal, state, and local payroll laws and tax regulations.
• Process payroll-related changes, including new hires, terminations, salary adjustments, and benefit deductions.
• Lead and manage the payroll team, providing training and support as needed.
• Review and reconcile payroll reports to ensure accuracy in earnings, deductions, taxes, and benefits.
• Collaborate with HR and Finance teams to ensure proper employee classification and payroll funding.
• Administer payroll tax filings and ensure compliance with IRS and state tax agencies.
• Handle payroll audits, reporting, and year-end processing, including W‑2 and 1099 preparation.
• Manage relationships with third‑party payroll providers and vendors.
• Address employee payroll inquiries and resolve any payroll discrepancies promptly.

Skills

CPP Certification

Education

Bachelor's degree in Accounting, Finance, Human Resources, or related field

Tools

ADP

Workday

Excel

Accounting software

Job description

Essential Duties and Responsibilities

• Oversee the entire payroll process, ensuring accurate and timely payroll execution for all employees.
• Maintain compliance with federal, state, and local payroll laws and tax regulations.
• Process payroll-related changes, including new hires, terminations, salary adjustments, and benefit deductions.
• Lead and manage the payroll team, providing training and support as needed.
• Review and reconcile payroll reports to ensure accuracy in earnings, deductions, taxes, and benefits.
• Collaborate with HR and Finance teams to ensure proper employee classification and payroll funding.
• Administer payroll tax filings and ensure compliance with IRS and state tax agencies.
• Handle payroll audits, reporting, and year‑end processing, including W‑2 and 1099 preparation.
• Manage relationships with third‑party payroll providers and vendors.
• Address employee payroll inquiries and resolve any payroll discrepancies promptly.

Qualifications and Requirements

• Education: Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred.
• Experience: Minimum of 5 years of payroll management experience, preferably in a multi‑state or large‑scale organization.
• Technical Skills: Proficiency in payroll systems (ADP, Workday, or similar), Microsoft Excel, and accounting software.
• Knowledge: Strong understanding of payroll regulations, tax compliance, and wage & hour laws.
• Soft Skills: Excellent attention to detail, strong problem‑solving skills, and ability to handle confidential information with discretion.
• Certifications: CPP (Certified Payroll Professional) designation is a plus.

Quirch Foods is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. All applicants must be eligible to work in the United States.