Payroll Specialist

Green Key Resources; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Green Key Resources is seeking a Payroll and Benefits Administrator to support accurate and timely payroll processing and benefits administration, ensuring compliance and data integrity. You will partner with Treasury, Accounting and HR teams to optimize payroll funding, lead benefits open enrollment, maintain Workday data, and pursue automation to improve efficiency and employee experience.

This position focuses on payroll operations while supporting benefits administration and related HR data

Responsibilities

• Support end-to-end payroll processing activities, ensuring employees are paid accurately and on time
• Perform biweekly payroll audits, identify discrepancies, and resolve issues
• Conduct payroll tax reconciliations on a biweekly and quarterly basis
• Maintain payroll records in compliance with federal, state, and local laws
• Complete quarterly and annual reporting including census reporting, workers’ compensation, and 401(k) reconciliations
• Partner with Treasury and Accounting on payroll funding reconciliations
• Support wage verification requests
• Support administration of annual benefits open enrollment
• Perform benefit plan reconciliations (biweekly, monthly, quarterly)
• Process benefit billing and funding transactions (weekly, monthly, quarterly)
• Assist with employee leave coordination and payroll alignment
• Respond to employee inquiries related to benefits
• Participate in onboarding sessions to communicate payroll and benefits information
• Set up new vendors and process invoices and wire requests
• Serve as a point of contact for payroll, time tracking, absence, and benefits inquiries
• Support HR data transactions in Workday, ensuring accuracy and data integrity
• Leverage systems and tools to improve efficiency, accuracy, and reporting
• Identify opportunities for automation and process optimization
• Contribute to continuous improvement initiatives aligned with a technology-forward HR function

Job description

he Payroll and Benefits Administrator is responsible for supporting the accurate and timely administration of payroll and benefits programs. This role ensures compliance, data integrity, and a positive employee experience. The position focuses primarily on payroll operations with additional responsibilities supporting benefits administration and related processes.

Key Job Responsibilities

Payroll Administration:

• Support end-to-end payroll processing activities, ensuring employees are paid accurately and on time
• Perform biweekly payroll audits, identify discrepancies, and resolve issues
• Conduct payroll tax reconciliations on a biweekly and quarterly basis
• Maintain payroll records in compliance with federal, state, and local laws
• Complete quarterly and annual reporting including census reporting, workers’ compensation, and 401(k) reconciliations
• Partner with Treasury and Accounting on payroll funding reconciliations
• Support wage verification requests

Benefits Administration:

• Support administration of annual benefits open enrollment
• Perform benefit plan reconciliations (biweekly, monthly, quarterly)
• Process benefit billing and funding transactions (weekly, monthly, quarterly)
• Assist with employee leave coordination and payroll alignment
• Respond to employee inquiries related to benefits

General Administration & Operations:

• Participate in onboarding sessions to communicate payroll and benefits information
• Set up new vendors and process invoices and wire requests
• Serve as a point of contact for payroll, time tracking, absence, and benefits inquiries
• Support HR data transactions in Workday, ensuring accuracy and data integrity

Process Improvement & Technology:

• Leverage systems and tools to improve efficiency, accuracy, and reporting
• Identify opportunities for automation and process optimization
• Contribute to continuous improvement initiatives aligned with a technology-forward HR function