Specialist Paralegal (Real Estate)

Paul Hastings; New York (NY); On-site; USD 116,000 - 170,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life/AD&D

Long Term Care, Disability

401(k) Plan and Profit Sharing

Paid Holidays

PTO Program

Parental Leave

Wellbeing programs

Travel benefits

Employee Discounts

And More!

Job summary

Paul Hastings, a leading international law firm, seeks a Specialist Paralegal (Real Estate) in New York to provide fundamental real estate support to lawyers. The role involves reviewing title commitments, coordinating with title companies, drafting notices, and assisting with closings and related documents.

The position requires at least 10 years of commercial real estate and paralegal experience, a Bachelor's degree, and the ability to manage billable hours and complex due diligence.

Qualifications

• Advanced proficiency with MS Outlook, Word, Excel, PowerPoint, timekeeping and billing applications.

Responsibilities

• Review title commitments, identify encumbrances and exceptions for review.
• Coordinate with title companies for issuances of title commitments and final policies.
• Draft title objection notices and assist attorneys with curative requirements.
• Order and review ALTA/NSPS land title surveys for accuracy and consistency with standards.
• Assist attorneys in preparing closing documents and binding materials.
• Coordinate with surveyors/title officers to ensure description accuracy and resolve inconsistencies.

Skills

MS Outlook

MS Word

MS Excel

PowerPoint

Timekeeping

Billing

Education

Bachelor's Degree

Job description

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Specialist Paralegal (Real Estate)

Location

New York

Regular/Temporary

Regular

Job Description Summary

We have an opening for a Specialist Paralegal (Real Estate). The Specialist Paralegal (Real Estate) applies knowledge of real estate processes and its associated procedures to provide fundamental assistance to lawyers.

Job Description

• Perform work in an efficient and cost-effective manner so as to permit the Firm to reasonably collect fees for such work;
• Meet expectations of billable hours target of 1,725 (unless otherwise specified);
• Review and summarize title commitments and underlying exception documents; identify problematic exceptions, liens, easements, and encumbrances for further review;
• Coordinate with title companies regarding issuance of title commitments, loan and owner proformas, and final title policies;
• Draft title objection notices and assist attorneys in communicating curative requirements;
• Order, track, and review ALTA/NSPS land title surveys for accuracy, completeness, and consistency with the ALTA/NSPS survey standards;
• Analyze surveys for encroachments, access points, easements, and other site control matters;
• Review legal descriptions for inclusion in real estate instruments, including mortgages to be recorded, ensuring clarity, accuracy, and alignment with title and survey data;
• Coordinate with surveyors and title officers to confirm legal description correctness and resolve inconsistencies;
• Abstract key terms from real estate documents, including easements, leases, declarations, and reciprocal easement agreements (REAs);
• Organize, manage, and maintain due diligence materials and related document databases;
• Communicate directly with title companies, surveyors, and other third-party vendors regarding document delivery, corrections, and technical clarifications;
• Assist attorneys in preparing title, survey and zoning analysis reports for internal and/or client-facing use;
• Assist with closings by preparing and finalizing transactional and legal documents, creating closing binders, updating closing checklists, tracking status updates, preparing signature page packets and coordinating signature pages from various parties;
• Order and review lien searches and corporate organizational documents;
• Draft and file UCC financing statements;
• Partner and coordinate with internal resources and outside vendor services as needed;
• Direct work and train team members accordingly;
• Coordinate with other areas/departments of the Firm where overlap exists to develop efficient procedures/communications to streamline processes and satisfy various department needs;
• Work overtime as required; travel as required, and
• Handle additional related projects as assigned.

Proficiencies

• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
• Advanced proficiency in MS Word and document editing/comparison applications;
• Advanced proficiency in MS Excel and spreadsheet/database applications;
• Advanced proficiency in MS PowerPoint and presentation applications;
• Advanced proficiency with timekeeping and expense reporting applications; and
• Strong knowledge of legal billing processes.

Qualifications

• At least 10 years of relevant commercial real estate experience (required);
• At least 10 years of real estate paralegal experience (required); and
• Bachelor’s Degree (required).

The salary wage range for New York that we expect to pay for this position is a minimum of $116,000 and a maximum of $170,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for New York that we expect to pay for this position is a minimum of and a maximum of annually. The actual pay wage may vary based on experience or other relevant factors.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
• Flexible Spending Accounts and Health Savings Account
• Healthcare Concierge and Advocacy
• Lifestyle Spending Account
• Voluntary 401(k) Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO Program
• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation and Commuter Benefits
• International Travel Insurance
• Critical Illness, Hospital Indemnity and Accident Insurance
• Auto/Home/Pet Insurance
• Prepaid Legal Insurance
• Employee Discounts
• And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion

Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.