Paralegal - Transactional Real Estate

Bergstein Flynn Knowlton & Pollina; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health & Wellness benefits

401(k) with employer matching (up to 4

Paid time off (15 days)

Professional development & mentorship

Annual performance reviews with merit‑

Job summary

Bergstein Flynn Knowlton & Pollina PLLC, a NYC boutique law firm focusing on real estate, seeks a Paralegal for its Transactional Real Estate practice. You will manage closing workflows, prepare lease and purchase documents, and support both transactional and litigation matters with attention to detail.

You’ll collaborate closely with partners and clients, grow your expertise in sophisticated real estate matters, and thrive in a collaborative, entrepreneurial environment in New York City.

Qualifications

• Paralegal or legal assistant experience in a law firm, with real estate transactions focus.
• Strong organizational and time-management skills to handle multiple concurrent closings.
• Excellent written and verbal communication; ability to interact with clients and attorneys.
• Comfortable learning and using new legal tech tools and systems.

Responsibilities

• Manage transactional workflows from intake to closing with attorneys and clients.
• Prepare commercial leases: SNDAs, estoppels, guaranties, subleases, licenses; track dates.
• Support condo & co-op board representation; draft governing documents and materials.
• Prepare documents for purchase and sale transactions; facilitate closings.
• Support construction practice: AIA documents, lien waivers, access agreements.
• Handle entity work: SPE formation, resolutions, org charts.
• Maintain meticulous transaction files and organize documents.
• Communicate with title companies, lenders, opposing counsel to move deals forward.
• Assist multiple attorneys on concurrent transactions and manage deadlines.

Skills

Paralegal experience

Strong organizational skills

Attention to detail

Excellent communication

Tech-savvy / learning new tools

Education

High school diploma

Paralegal certification

Associate degree in paralegal studies

Tools

Microsoft Office

Real estate software

Job description

Company Description

Who We Are
Bergstein Flynn Knowlton & Pollina PLLC (BFKP) is a New York City-based boutique law firm focused on real estate transactions, real estate litigation, and complex commercial matters. BFKP provides big law sophistication to real estate clients who want boutique service. We pride ourselves on combining deep legal expertise with practical judgment, responsiveness, and a genuine commitment to long-term client relationships.

What We Do
BFKP provides full service legal support to real estate owners, occupiers and professionals, individuals and businesses by helping them build and protect their assets. Our transactional practice handles acquisitions, dispositions, leasing, financing, and ongoing general counsel support, while our litigation team represents clients in high-stakes real estate and commercial disputes. Across all practice areas, we focus on strategic thinking, clear communication, and solutions that protect our clients’ interests while supporting their broader business goals.

What It’s Like to Work Here
At BFKP, you’ll work closely with partners and clients from day one in a collaborative, entrepreneurial environment where ownership and accountability are encouraged. We are intentionally lean, growth-oriented, and hands-on – attorneys and paralegals are trusted to manage meaningful responsibilities rather than operate in rigid silos. Team members build long-term careers here because they gain real experience, develop strong client relationships, and work alongside colleagues who value quality, integrity, and professionalism without the bureaucracy of a large firm.

Job Description

The Paralegal in our Transactional Real Estate practice supports attorneys in delivering sophisticated, big-firm quality legal counsel within a nimble, growth-oriented boutique environment. This role is critical to our success—you'll work closely with attorneys and clients, managing transaction details, coordinating closings, and ensuring that every real estate deal moves smoothly to completion. We seek a detail-oriented professional who takes pride in craftsmanship and is eager to grow with a mission-driven firm.

What You’ll Do

• Manage transactional workflows from initial intake through closing, coordinating with attorneys, clients, and third parties.
• Prepare commercial leasing documents, including SNDAs, estoppels, guaranties, subleases, and license agreements, and track critical dates.
• Support condo and co‑op board representation, including preparation of governing documents and board meeting materials.
• Prepare transactional documents for commercial and residential purchase and sale agreements and facilitate closings.
• Provide support to construction practice, including preparation AIA documents,lien waivers, and access agreements.
• Handle entity work, including SPE formation, resolutions, and org charts.
• Prepare and maintain transaction files with meticulous attention to detail and organization.
• Communicate with clients, attorneys, and external parties (title companies, lenders, opposing counsel) to move transactions forward.
• Support multiple attorneys on concurrent transactions, managing priorities and deadlines effectively.

Who We’re Looking For

Individuals who share our core values

• Tenacious - Grit & perseverance when the going gets tough
• Pushing Boundaries - Creative approach to problem-solving
• Character Counts - Collaborative and collegial people, who take responsibility and maintain accountability & high emotional intelligence
• \"Big Law\" Approach - Intellectually curious, proactive, high standards

and also

• Bring relevant experience as a paralegal or legal assistant in a law firm, with specific experience supporting commercial real estate transactions.
• Possess an entrepreneurial spirit and appetite for learning, seeking a smaller, up-and-coming firm where they can have real impact and grow their skills.
• Value a high-caliber, collegial culture that is collaborative, responsive, and relationship-driven with colleagues and clients.
• Embrace technology (including legal tech and AI tools) and is eager to learn and adopt new systems that enhance efficiency and quality of work.
• Demonstrate strong organizational skills, attention to detail, and the ability to manage multiple transactions simultaneously.
• Thrive in a fast-paced environment, taking pride in accuracy, professionalism, and supporting attorneys and clients effectively.

Qualifications

• High school diploma or equivalent; paralegal certification or associate degree in paralegal studies preferred.
• Minimum 2-3 years of experience as a paralegal or legal assistant in a law firm, with specific experience in real estate transactions.
• Strong organizational and time management skills, with the ability to manage multiple concurrent transactions.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and legal document management systems; real estate-specific software experience a plus.
• Detail-oriented with a commitment to accuracy and professionalism.
• Comfortable learning and using new technology and legal tech tools.

Additional Information

• Compensation – Competitive annual salary commensurate with experience, practice focus (Transactional Real Estate or Real Estate Litigation), and credentials
• Health & Wellness Benefits – Substantial employer contributions toward comprehensive insurance, consistent with NYC legal market standards
• Retirement Savings – 401(k) retirement plan with employer matching contributions up to 4%
• Paid Time Off – Fifteen (15) days of paid vacation annually, 40 hours of paid sick leave, plus standard paid firm holidays
• Professional Development & Mentorship – Direct mentorship from firm partners, and meaningful responsibility on sophisticated commercial real estate matters.
• Career Advancement – Annual performance and compensation reviews with opportunities for merit-based raises, expanded responsibility, and long-term advancement within a collaborative, high‑performing New York real estate practice

Bergstein Flynn Knowlton & Pollina PLLC is an equal opportunity employer. We comply with all applicable employment laws and do not discriminate based on any protected characteristic.