Operations Support

CHRISTENSEN INC; Seattle (WA); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

401(k) plan

Paid time off

7 company holidays

Parental Leave Program

Employee Assistance Program

Employee Referral Bonus Program

Job summary

Christensen Inc. in Seattle seeks an Operations Support professional under the supervision of the Operations Supervisor.

The role handles back-end processes including inventory, accounts payable, delivery set-up and compliance, working with the office, warehouse, drivers, sales, customers, vendors and shipping companies to keep daily operations running smoothly. Responsibilities include answering phones, taking orders, invoicing, cycle counts, and maintaining records.

Qualifications

• Strong verbal and written communication.
• Excellent customer service skills.
• Experience with inventory analysis and reporting.
• Proficient in planning and organization.

Responsibilities

• Assist with daily office functions: phones, orders, walk-ins, invoicing.
• Maintain intercompany transfer process.
• Perform weekly inventory cycle counts and daily tracking reports.
• Process accounts payable per coding guidelines and deadlines.
• Set up shipping for outbound orders and maintain related records.

Skills

Communication

Customer service

Inventory analysis

Planning & organization

Data entry

Accounts payable

Tools

Excel

Job description

SCOPE:Under the supervision of the Operations Supervisor, the Operations Support position is responsible for many back-end processes including inventory, accounts payable, delivery set-up and compliance. This position will work closely with the office, warehouse, drivers, sales, customers, other divisions, vendors and shipping companies.SIGNIFICANT ACTIVITIES & DELIVERABLESAssist with daily office functions including answering phones, taking orders, assisting walk-in customers, and daily invoicing.Maintain intercompany transfer process.Weekly inventory cycle count process and daily tracking reports.Perform daily truck inspections.Complete daily operations checklists.Assist with training and other Fuel Operations.Assist with upkeep of fleet truck services on Fleetio.Process accounts payables following company coding guidelines and deadlines.Maintain and order office and warehouse supplies as needed.Assist with vehicle maintenance tracking and files following DOT guidelines.Ensure drivers turn in all daily delivery paperwork, while keeping a high accuracy rating.Maintain back orders and special orders.Set up shipping for outbound customer shipments.Maintain Loaned Equipment files and ensure customer are billed for equipment as required.Recording Secretary for Safety Committee meetings and maintain copies of all minutes as well as training sign in sheets. Also track near miss incidents for plant.Back up Operations Manager with daily duties when out of office.Other duties as assigned.LEADERSHIP & TEAM REACHUnderstand and live our Core ValuesWork as part of the Commercial and Industrial team to ensure that we are providing excellent service and contributing to initiatives that help meet Commercial and Industrial goals,Remain open to restructuring as the demands of the business unit and company change.Work mostly in an office setting with occasional light warehouse duties i.e. assisting customers, inventory.SKILLS & QUALIFICATIONSDemonstrate excellent verbal and written communication. Including professional use of e-mail correspondenceExcellent internal and external customer servicePossesses working knowledge of generally accepted accounts payable practicesAbility to work in an unsupervised environmentExcellent planning, and organizational skills, with the ability to prioritizeMust have excellent working knowledge of Microsoft Excel. Ability to move data from other sources to ExcelDemonstrate excellent analytical skills required for inventory analysisPHYSICAL & MENTAL DEMANDSOperates in a professional office environment.Regularly required to stand, walk, sit for long periods of times, talk, and hear.Repeating motions that may include the wrists, hands and/or fingers, with the ability to reach with hands and arms.This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.COMPANY OFFERED BENEFITSAs Christensen continues to fuel exponential growth, we pursue to offer a diverse portfolio of benefits coupled with our compensation and bonus incentive programs. A few elements of our benefit programs include:Health Insurance Benefits:Medical, Dental, Vision, plus Ancillary Plans.Flexible Spending Accounts for Health and Dependent Care, and Health Savings Accounts.Company provided long term disability and up to $50,000 of life insurance.401(k) plan with a generous company contribution.Paid time off in addition to 7 company paid holidays.Parental Leave Program.Employee Assistance Program.Employee Recognition Program.Employee Referral Bonus Program.