Specialist IV, Admissions & Enrollment

Lone Star College; Houston (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Lone Star College System is seeking a Specialist IV, Admissions & Enrollment Services at the Magnolia Center to manage a broad range of admissions processes and data integrity tasks. You will serve as a subject matter expert for faculty, staff and administrators, handling applications, transcripts, and enrollments with accuracy.

The role requires at least a high school diploma with 5 years’ experience, strong attention to detail, and the ability to train colleagues while supporting multiple

Qualifications

• High school diploma and 5+ years of experience required.
• Preferred: Associate degree or higher; experience in admissions, advising, or financial aid.

Responsibilities

• Serve as SME to faculty, staff and administrators on Admissions & Enrollment Services; respond to inquiries in person, by phone and by email.
• Provide basic Admissions & Enrollment Services training to employees.
• Handle all admissions applications processes including loading into the student information system and ApplyTexas.
• Run technical processes to assign or release service indicators.
• Conduct research including compiling in-depth summaries of high schools.
• Audit data integrity and work with campuses to troubleshoot discrepancies.
• Make corrections to student records (SSN, grade changes, Bio/Demo data).
• Receive transcripts and enter data into PeopleSoft (iStar) and scan to OnBase.
• May act as lead and delegate workload of a team.
• Perform other related duties as assigned.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Communication skills

Regulatory/compliance

Multiple projects

Education

High school diploma

Associate degree or higher

Tools

PeopleSoft

Job description

Job Title: Specialist IV, Admissions & Enrollment

Location: LSC-Magnolia Center

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 45432

Commitment to Mission

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

Through our One LSC Philosophy, we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategic goals:

1. Opportunity through financial resilience
2. Leading in academic excellence
3. Strength in culture and talent development
4. Connections through bridges of prosperity

Great Colleges to Work For

Lone Star College System is proud to be recognized as a Great Colleges to Work For institution by The Chronicle of Higher Education. This recognition reflects our commitment to creating an organizational culture where employees are valued, supported, and empowered.

Campus Marketing Statement

Lone Star College-Magnolia Center

With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step.

Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu.

The Lone Star College-Magnolia Center is a state-of-the-art, full-service satellite center for higher education in Southwest Montgomery and Southeast Waller counties. It offers students the opportunity to complete associate degrees for university transfer and pursue workforce certifications in HVAC and Emergency Medical Services (EMS).

The address is 1280 Escondido Drive, Magnolia, TX 77354. All applicants must reside in Texas.

Job Description

POSITION SUMMARY

The Specialist IV, Admissions and Enrollment Services is responsible for a wide array of functions within Admissions & Enrollment Services, many of them technical, such as processing admission applications, test scores and transcripts, as well as responding to enrollment issues and maintaining student records, documents and files. Serves as subject matter expert to LSC faculty, staff and administrators on topics related to Admissions & Enrollment Services and is responsible for maintaining data integrity by auditing own work and work of others. Helps ensure that consistent Admissions & Enrollment Services practices are followed throughout Lone Star College System.

ESSENTIAL JOB FUNCTIONS

1. Serves as a resource and subject matter expert to LSC faculty, staff and administrators on topics relating to Admissions & Enrollment Services. Responds to student inquiries in person, by phone and through email
2. Provides basic Admissions & Enrollment Services-related training to employees
3. Handles all processes related to admissions applications including loading them into the student information system, verifying and updating active and discontinued program/plans in the student information system and ApplyTexas
4. Runs technical processes to assign or release service indicators
5. Conducts a variety of research, including compiling in-depth summaries of high schools
6. Performs auditing functions to ensure and maintain data integrity; works with campuses to troubleshoot and resolve any discrepancies
7. Makes a variety of corrections to student records (e.g. social security numbers, grade changes, Bio/Demo data, etc.)
8. Receives transcripts and other student record documents and enters data into PeopleSoft (iStar) and scans to OnBase
9. May act as lead and delegate the workload of a team
10. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency in use of standard office equipment and software applications
• Strong attention to detail
• Excellent interpersonal, organizational, and communication skills
• Ability to ensure compliance with due dates/deadlines and regulatory requirements
• Ability to transfer knowledge to peers, subordinates and higher authorities
• Ability to work on multiple projects

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS

• High school diploma and at least 5 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

• Associate degree or higher
• Experience working in admissions, advising, or financial aid for a higher education institution

Salary

Hiring salary range is $36,057-$41,466.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.