Specialist III, Business Services

Lone Star College; Houston (TX); On-site; USD 33,540 - 38,571; Full time

Job summary

Lone Star College in Cypress, TX seeks a Specialist III, Business Services to support the Business Office by handling clerical, analytical, and financial tasks, including billing, reconciliations, and fund transfers. Under general supervision, you will help improve workflow and ensure accuracy across college monetary processes.

The role requires strong accounting knowledge, PC proficiency, and the ability to train staff and coordinate with campus teams.

Qualifications

• High school diploma or GED and at least 1 year of experience.
• Preferred associate degree or higher.
• Strong analytical and accounting skills required.
• Proficiency with PCs and standard office software.
• Knowledge of iStar financial functions is a plus.

Responsibilities

• Forecast budgets and operating funds for the department.
• May supervise part-time staff and coordinate work assignments.
• Reconcile daily student receivables, funds, and accounts.
• Maintain budget transfer spreadsheets and related reports.
• Train staff on iStar, AP processes, and purchasing workflows.
• Monitor and issue reminders for outstanding purchase orders.
• Prepare and process purchase orders and necessary forms.

Skills

Analytical skills

Accounting knowledge

Interpersonal skills

Communication skills

Organizational skills

Time management

Staff training

Problem solving

Education

High school diploma or GED

Associate degree or higher

Tools

iStar

PC/workstation with Windows

Accounting software

Job description

Job Title: Specialist III, Business Services

Location: LSC-CyFair

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 45075

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Location address is 9191 Barker Cypress Road, Cypress, TX 77433.

Job Description

PURPOSE AND SCOPE

The Specialist III, Business Services supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with majority of Business Office operations as it pertains to college monies including purchase cards. May have full accountability for billing and reconciliation of iStar financial functions. Responsible for work carried out by others and reviews the overall quality of the departments work product. Monitors the progress and efficiency of workflow and responds to changes in client/student needs as necessary. May implement and direct programs to facilitate higher productivity and increased accuracy within departments' operations.

ESSENTIAL JOB FUNCTIONS

1. Forecasts required budgets/cash/operating funds for operation
2. May supervise part time personnel assigned to operation; may direct and coordinate work assignments relative to operation within department
3. May report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status
4. May have full accountability for billing and reconciliation of iStar financial functions
5. Maintains spreadsheets detailing the funds transferred in and out of the responsible account
6. Implements and manages processes assigned to the department ensuring prompt problem identification and resolution including, NSF checks, facility usage billing, catering chargeback, direct pays, credit card applications and declining balance cards
7. Receives checks sent from Accounts Payable in locked bags and reviews each check and makes note of who requested it
8. Contacts vendors to obtain W-9 information, copies of invoices as necessary
9. Runs reports to view all outstanding purchase orders that need to be closed out before year-end; emails each requester a list of their outstanding PO's; updates the lists and sends a minimum of 3 notices
10. May audit purchase card transactions daily and resolves issues with cardholders
11. Trains staff as necessary with iStar, accounts payable processes, and purchasing process
12. Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers
13. Submits void and re-issue forms for checks that need to be voided/stopped/re-issued to System Office
14. Responsible for other reasonable, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Requires detailed analytical skills and a high level of accounting skills and knowledge
• Proficiency in use of personal computer workstation with standard software applications
• Excellent interpersonal and organizational skills to interact with subordinates and direct/coach work efforts
• Excellent interpersonal relationship and communication skills
• Ability to organize functions to ensure compliance with deadlines and regulatory requirements
• Ability to transfer knowledge to subordinates and higher authorities
• Ability to determine the approach for doing the work
• Ability to work in an environment that may have unpredicted requirements or demands
• Ability to follow specific procedures that may result in interaction with co-workers, citizens, or other individuals
• Ability to work in a responsive environment where co-workers or citizens bring problems to incumbent for resolution; ability to determine the problem and create an individual solution
• Ability to prepare and or process purchase orders
• Ability to make recommendations that impact the budget

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE & CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Internal and external contacts as needed to carry out the functions of the position
• Work performed in a climate-controlled office with minimal exposure to safety hazards is the general work environment, unless otherwise stated in job announcement
• Ability to travel up to 50% of the time within the LSC System and/or out of state with some overnight stays to support recruiting events in the spring and fall semesters

REQUIRED QUALIFICATIONS

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

• Associate degree or higher

Salary

Hiring salary range is $33,540 - $38,571.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.