Coordinator III, Budget and Finance

Lone Star College; Houston (TX); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Tuition waiver

Wellness programs

Professional development opportunities

Paid holidays and vacation days

Job summary

Lone Star College-CyFair is seeking a Coordinator III, Budget and Finance to oversee financial operations, including purchasing, travel, and accounts payable. The role acts as SME, trains staff, audits transactions, and reports findings to administrators.

The position requires a Bachelor's degree and at least 1 year of related experience, with strong Excel and Power BI skills. Regular, full-time role located at Cypress, TX with potential travel within the LSC system.

Qualifications

• Bachelor's degree and at least 1 year of experience
• Experience with travel and expense report auditing
• Experience with procurement policies and procedures

Responsibilities

• Coordinate purchasing activities and support procurement policies and procedures
• Review and verify Expense Module transactions for accurate processing and reconciliation
• Serve as Prepay Auditor; provide guidance and SME support to staff
• Monitor and reconcile outstanding Accounts Payable checks
• Coordinate Travel and Expense (T&E) functions including budgeting and unencumbering funds
• Provide guidance on T&E policies and promote compliance
• Complete year-end processing for the Expense Module
• Administer reviewer workflows for the Expense Module and support workflow administration for other modules
• Collaborate with HR and Payroll to ensure T&E information interfaces correctly with the Expense Module and maintain confidentiality
• Develop, run, and analyze queries and reports for the assigned area to monitor expense postings
• Perform other related duties as assigned

Job description

Coordinator III, Budget and Finance

Job ID: 45271

Location: LSC-CyFair

Regular/Temporary: Regular

Full/Part Time: Full-Time

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education’s "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.
LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Located in suburban northwest Houston in the heart of the CyFair Community, the college provides a full range of offerings including unique programs in fire science technology, logistics management and sonography. Since opening our award winning campus in 2003, the college has experienced record growth and supports an exciting learning environment that brings together state-of-the-art technology and active, collaborative learning.

Location address is 9191 Barker Cypress Road, Cypress, TX 77433.

Job Description

PURPOSE AND SCOPE

The Coordinator III, Budget and Finance coordinates and facilitates financial operations within the assigned area, including purchasing, travel and expense, and accounts payable processes. Serves as a subject matter expert (SME) and provides guidance and training to employees regarding applicable financial policies, procedures, systems, and workflows. Responsible for auditing transactions for compliance, developing and analyzing financial data and reports, maintaining assigned financial workflows, and communicating findings and recommendations to appropriate administrators. Collaborates across departments to promote accurate, efficient, and compliant business operations.

ESSENTIAL JOB FUNCTIONS

1. Coordinates with Procurement to facilitate purchasing activities and support applicable procurement policies and procedures
2. Reviews and verifies Expense Module transactions, such as expense reports, travel authorizations, and cash advances, to ensure accurate processing and reconciliation
3. Serves as Prepay Auditor within the assigned area. As a Subject Matter Expert (SME), provides guidance, support, and technical assistance to employees, helping ensure efficient workflow throughout all Expense Module stages
4. Monitors and reconciles outstanding Accounts Payable checks and supports other A/P functions as needed
5. Coordinates a variety of Travel and Expense (T&E) functions, including budget-related issues, unencumbering funds, and account reconciliations
6. Provides guidance and training to employees regarding T&E policies and procedures, including purchasing cards, and promotes compliance with LSC Travel and Expense requirements
7. Completes a variety of year-end processing activities for the Expense Module
8. Serves as workflow Subject Matter Expert (SME), administering and maintaining reviewer workflows for the Expense Module and supporting workflow administration for other modules as needed
9. Collaborates with HR and Payroll to ensure Travel and Expense-related employee information interfaces correctly with the Expense Module. Maintains strict confidentiality at all times
10. Develops, runs, and analyzes a variety of queries and reports for the assigned area and administrative offices/departments. Utilizes queries to monitor expense postings and support GL subsystem reconciliations
11. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent analytical skills and strong business acumen
• Strong attention to accuracy and detail
• Excellent organizational skills
• Ability to work independently and be self-motivated
• Strong interpersonal, written, and verbal communication skills
• Ability to work collaboratively and actively contribute to team projects
• Excellent computer skills, including Microsoft Excel, Power BI, Word, and other related software
• Ability to handle sensitive and confidential information
• Ability and willingness to travel to other LSC campuses and locations as needed
• Ability and willingness to travel for training and professional development as needed

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards
• Reliable mode of transportation to travel to campus locations within the LSC Service Area

REQUIRED QUALIFICATIONS

• Bachelor's degree and at least 1 year of experience, or an equivalent combination of experience and education

PREFERRED QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or a related field
• Experience working with procurement or purchasing policy and procedures
• Experience with travel and expense report auditing

Salary

Hiring salary range is $48,152 - $55,375.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance.

• a full comprehensive and competitive benefits package
• a generous number of paid holidays and vacation days
• wellness programs
• tuition waiver
• professional development opportunities
• more

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.