Staff Assistant II

Lone Star College; Cypress (TX); On-site; USD 34,000 - 39,000; Full time

Job summary

Lone Star College is seeking an administrative assistant to support a department with routine and some advanced tasks. The role involves handling mail, scheduling, travel arrangements, and providing information to students and staff.

The position requires a high school diploma or GED and at least one year of experience; an associate degree or higher is preferred. Strong communication and confidentiality are essential in a busy campus office environment.

Qualifications

• High school diploma or GED and at least 1 year of experience.
• Associate degree or higher preferred.

Responsibilities

• Provide support to multiple individuals or a department.
• Schedule tentative appointments for approval by manager and make routine travel arrangements.
• Sort mail, log information, and distribute to managers.
• Coordinate with administrative/clerical staff to obtain approvals and arrange word processing, document duplication, or travel advances.
• Assist students by handling requests and providing routine information.

Skills

General office practices

Oral and written communication

Customer service

Attention to detail

Word processing

Excel

Access

Multitask

Confidentiality

Education

High school diploma or GED

Associate degree or higher (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professionalcommunication, integrity, leadership, stewardship, respect andaccountability to LSC students and employees is essential.

Cultural Beliefs

• One LSC
• Student Focused
• Own It
• Foster Belonging
• Cultivate Community
• Choose Learning

The Chronicle of Higher Education's \"Great Colleges to Work For\" isdesigned to recognize colleges that have been successful for creating great workplaces and to further research and understandingof the factors, dynamics and influences that have the most impacton organizational culture at higher education institutions.

Lone Star College has been recognized in multiplecategories.

Campus Marketing Statement

Lone Star College offers high-quality, low-cost academic transferand career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight WorkforceCenters of Excellence and Lone Star Corporate College.

Located in suburban northwest Houston in the heart of the CyFairCommunity, the college provides a full range of offerings includingunique programs in fire science technology, logistics managementand sonography. Since opening our award winning campus in 2003, thecollege has experienced record growth and supports an excitinglearning environment that brings together state-of-the-arttechnology and active, collaborative learning.

Location address is 9191 Barker Cypress Road, Cypress, TX77433.

Job Description

Under general supervision, performs standard and some advancedadministrative duties. Generally reports to a Manager-levelposition and provides support to multiple individuals or a department. Activities are generally routine but may involvenon-routine requests or specialized information. Basic duties mayinclude receiving and logging information, making copies, sortingand distributing mail, coordinating office functions, preparingcorrespondence and basic reports, scheduling appointments andmaking travel arrangements, providing information, and contributingto a service-oriented environment.

Essential Job Functions

1. Progressively utilizes the features of one or more standardbusiness software packages up to the following skill level:
   1. Word Processing : Performs sorts and merges, prints massmailings, selects font attributes and changes
   2. Spreadsheets : Designs routine spreadsheets, sets up routineformulas, and prints desired sections
   3. Databases : Sets up new database files and recommends screenimprovements
2. Scans mail, arranges in priority order, and distributes to oneor more managers
3. Screens calls for managers and responds to routinequestions
4. Schedules tentative appointments for approval by manager, makesroutine travel arrangements; may schedule group meetings and assistwith set-up
5. Coordinates with other administrative, maintenance, or clericalemployees in own department or throughout the college to accomplishsuch routine activities as ordering supplies, obtaining approvals,and arranging for word processing, document duplication, equipmentrepair, or travel advances
6. Responsible for safety and maintenance of own equipment; maycontrol or disburse petty cash or monitor expenses charged againstdepartment accounts
7. May collect data and perform basic mathematical calculations,including assisting with budget documents and records
8. Some positions may assist in scheduling and inputting classesand/or prepare instructor classroom and project materials
9. Some positions assist students by handling their requests andproviding routine information
10. Responsible for other reasonable related duties asassigned

Knowledge, Skills, and Abilities

• Knowledge of general office practices and procedures
• Strong oral and written communication skills
• Excellent customer service skills
• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word,Excel and Access)
• Ability to work on multiple projects
• Ability to multi-task and prioritize work assignments
• Ability to maintain confidentiality

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably todo the work. However, there may be some walking; standing; bending;carrying of light items, such as papers, books, or small parts; ordriving an automobile. No special physical demands are required toperform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in aMicrosoft Windows environment, calculator, phone and other generaloffice equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimalexposure to safety hazards

Required Qualifications

• High school diploma or GED and at least 1 year of experience,or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher

Salary

Hiring salary range is $33,540 - $38,571.

Lone Star College provides a hiring salary range for all postedfull-time non-faculty positions. Where your salary offer would fallin that range is determined by your related experience andeducation. Should you receive an offer of employment from Lone StarCollege, the resume submitted in the application process will beutilized to calculate your salary offer. The information outlinedbelow will provide the Office of Human Resources everything neededto determine an accurate starting salary.

Your resume should provide a complete picture of your workexperience. The resume should include the following information foreach position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred inthe Lone Star College job description should be included in theresume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a partof an organization that offers a supportive, collegial workenvironment and excellent work/life balance. This includes a fullcomprehensive and competitive benefits package, a generous numberof paid holidays and vacation days, wellness programs, tuitionwaiver, professional development opportunities and more.

Lone Star College participates in the E-Verify program, under whichLone Star College provides the federal government with informationfrom each new employee's Form I-9 to confirm that the employee isauthorized to work in the United States.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.