Specialist II, Administration

ASM; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

ASM in Austin, TX seeks an Administration Specialist to support the leadership team with administrative and operational tasks. You will develop, implement, and monitor reporting systems to ensure efficient department operations in a fast-paced setting.

The role requires 5–10 years of data management and admin experience, strong Excel and SAP/Concur skills, and a proactive, collaborative mindset. This full-time onsite position offers growth within a leading tech company.

Qualifications

• Associates degree in business administration or equivalent.
• 5-10 years data management and admin experience in tech manufacturing or high-technology industries.
• Proficient PC skills; SAP and Concur knowledge a plus.
• Strong Excel and Microsoft Office proficiency.
• Good written and verbal communication; strong analytical abilities.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Experience supporting senior leadership and reporting processes.
• Understanding of basic accounting principles.

Responsibilities

• Foster and maintain a strong safety culture across all activities.
• Prepare and distribute reports (daily, weekly, monthly, quarterly, annual, ad-hoc).
• Perform general office administrative duties and provide departmental support.
• Collaborate with leadership on operational and administrative matters.
• Troubleshoot and resolve reporting issues with creative problem-solving.

Skills

Data management

Administrative experience

SAP

Concur

Excel

Office Suite

Education

Associates degree

Tools

SAP

Concur

Job description

Step into a career with ASM, where cutting edge technology meets collaborative culture.

For over 55 years ASM has been ahead of what’s next, at the forefront of innovation and what’s technologically possible. With more than 4,500 ASMers representing 70 nationalities, our people and our advanced semiconductor devices are playing a crucial role in trends such as 5G, cloud computing, AI, and autonomous driving.Butwe’re more than just a tech company. We value diversity, inclusion and sustainability as we strive to make a positive impact on the world. Our development programs help support your growth, shaping your future and pushing the boundaries of innovation to unleash potential.

Administration Specialist

The Administration Specialist provides essential support to the ASM leadership team in Austin, TX. This role is responsible for independently managing a variety of administrative and operational tasks with minimal supervision. Key responsibilities include developing, implementing, and monitoring reporting systems and administrative processes to ensure efficient departmental operations. The ideal candidate thrives in a fast-paced, dynamic environment and demonstrates strong problem-solving skills, adaptability, and initiative. Additional duties include general office administration and support for departmental needs.

Responsibilities

• Foster and maintain a strong culture of safety across all activities.
• Prepare and distribute a variety of reports, including daily, weekly, monthly, quarterly, annual, and ad-hoc reports.
• Perform general office administrative duties and provide ongoing departmental support.
• Collaborate with various levels of departmental leadership on operational and administrative matters.
• Troubleshoot and resolve reporting issues efficiently, applying creative problem-solving for special requests.

Requirements

• Associates degree in business administration is preferrable. Candidates with comparable experience, knowledge, and skills will be considered.
• 5-10 years’ data management and administrative experience, preferably in capital equipment, manufacturing, or high-technology industry.
• Very strong PC and software application skills. Knowledge of SAP, Concur a plus.
• Microsoft Office Suite with an emphasis on Excel
• Good written and oral skills.
• Strong personal and analytical skills.
• Strong organizing skills with ability to prioritize.
• Ability to work well in a fast-paced team environment.
• Excellent internal customer service skills.
• Demonstrated ability to document processes.
• General understanding of basic accounting principles.

Apply today to be part of what’s next.

We make the tech that enables the chips in devices which improve lives around the world. We do this with an eye to the future, pushing the boundaries of what’s possible through cutting-edge innovation, and driving the next wave of technological breakthroughs that shape how we live, work, and connect.

To learn more about ASM, find us at asm.com andon LinkedIn,Facebook,Instagram, XandYouTube.

ASM is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, age, nationality, social or ethnic origin, sexual orientation, gender, gender identify or expression, marital status, pregnancy, political affiliation, disability, genetic information, veteran status, or any other characteristic protected by law.