Specialist I, Accounts Receivable

QXO; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

Paid Time Off

Job summary

QXO, a leading building products distributor and installer, seeks an Accounts Receivable Specialist I to manage invoicing, billing, and payment processing. You will maintain project and customer data, prepare invoices, monitor payments, and resolve billing discrepancies with Sales, Field Operations, and Accounting teams.

The role requires strong organization, attention to detail, and the ability to manage multiple deadlines in a fast-paced office environment.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor’s degree in Accounting/Finance/Business preferred.
• 1–2 years of accounting, accounts receivable, billing, or related experience preferred.
• Experience with construction, project, or multifamily billing is a plus.
• Proficiency with Excel and MS Office; familiarity with ERP/accounting systems.

Responsibilities

• Prepare, process, and submit customer invoices and billing documentation accurately and on schedule.
• Prepare and submit monthly multifamily payment applications and process daily billing.
• Monitor outstanding invoices and communicate with branches, builders, and customers.
• Maintain accounts receivable and billing records; resolve discrepancies with Sales and Field Ops.
• Set up new projects, maintain contracts, change orders, and relevant project documentation.
• Support month-end and other accounting activities as needed.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Analytical thinking

Professional communication

Independence with teamwork

Data-entry skills

Confidentiality

Education

High school diploma or equivalent

Associate or bachelor's degree in Accounting, Finance, Business, or related field

Tools

Excel

Microsoft Office

ERP software

Accounting systems

Billing portals

Job description

QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

What You'll Do

The Specialist I, Accounts Receivable supports accounts receivable, billing, and payment processing activities to ensure accurate and timely financial transactions. This role maintains project and customer records, prepares invoices and payment applications, monitors outstanding payments, and works closely with customers, Sales, Field Operations, and internal teams to resolve billing discrepancies.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple billing activities and deadlines in a fast-paced environment.

Accounts Receivable and Billing

• Prepare, process, and submit customer invoices and billing documentation accurately and on schedule
• Prepare and submit monthly multifamily payment applications through customer portals or email
• Process daily single-family billing through applicable customer systems and portals
• Monitor outstanding invoices and payments and communicate with branches, builders, and customers regarding payment status
• Update and maintain accurate customer payment information
• Partner with Sales and internal teams to research and resolve billing discrepancies
• Maintain accurate accounts receivable and billing records

Project and Contract Administration

• Set up new projects and maintain current project information within company databases and systems
• Maintain contracts, change orders, and related project documentation
• Create Schedules of Values and upload required information to customer portals
• Ensure project and billing information remains complete, accurate, and current
• Maintain organized electronic records and supporting documentation

Installer Payment Support

• Receive, track, and process installer payment applications
• Verify project and field progress prior to processing payments
• Create orders and purchase orders required for labor-payment processing
• Maintain accurate installer payment documentation
• Monitor installer insurance requirements and request Certificates of Insurance when necessary

Reporting and Cross Functional Support

• Prepare and run weekly scheduling and payment-related reports
• Maintain project scheduling information and support Field Managers with project documentation
• Communicate effectively with Sales, Field Operations, branches, builders, installers, and Accounting personnel
• Research and resolve discrepancies involving billing, project information, or payment documentation
• Support month-end and other accounting activities as assigned
• Perform additional duties and projects as needed

What You’ll Bring

• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and deadlines
• Strong analytical and problem-solving skills
• Ability to communicate professionally with customers and internal partners
• Ability to work independently while contributing effectively within a team
• Strong computer and data-entry skills
• Commitment to maintaining confidential financial and business information

Preferred Qualifications

• High school diploma or equivalent required
• Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 1–2 years of accounting, accounts receivable, billing, or related experience preferred
• Experience with construction, project, or multifamily billing is a plus
• Proficiency with Microsoft Office applications, particularly Excel
• Experience working with customer billing portals, accounting systems, or ERP software preferred

Work Environment And Requirements

• Work is performed primarily in an office environment
• Frequent computer, telephone, data-entry, and financial documentation work
• Ability to sit and work at a computer for extended periods
• Frequent interaction with Accounting, Sales, Field Operations, customers, builders, and installers
• Ability to manage recurring billing deadlines and multiple project priorities
• Position may require additional hours during month-end or other peak accounting periods

What You’ll Earn

• 401(k) with employer match
• Medical, dental, and vision insurance
• Paid Time Off

Benefits for union‑represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer.

We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status.