Specialist - Executive Assistance (Principal Support)

The D. E. Shaw Group; New York (NY); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to support senior principals in a vibrant New York office. This role involves managing complex calendars, coordinating meetings, and handling travel arrangements, all within a collaborative team that values diversity and inclusion. The ideal candidate will possess strong organizational and communication skills, with a proven ability to manage multiple projects while maintaining confidentiality. Join a dynamic environment that fosters professional growth and offers unique benefits, including family planning support and charitable contributions. If you are proactive and ready to make a significant impact, this opportunity is perfect for you.

Benefits

Family Planning and Surrogacy Program

Charitable Gift Match

Diversity and Inclusion Initiatives

Qualifications

• 2-3 years of relevant experience in administrative support.
• Exceptional skills in writing, organization, and multitasking.

Responsibilities

• Provide high-level administrative support to senior principals.
• Manage complex calendars and coordinate meetings across time zones.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Time Management

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Outlook

Job description

The D.E.Shaw group seeks a highly organized, proactive, and detail-oriented individual to provide direct support to senior principals in our New York office. This individual will be part of a collaborative team that offers an inclusive, dynamic, and engaging working environment.

What you’ll do day-to-day

In this role, you will provide high-level administrative support to senior principals, managing complex calendars, coordinating meetings across multiple time zones, handling travel arrangements, and preparing confidential correspondence. The role also involves overseeing key operational tasks, processing expenses, managing compliance documentation, and ensuring seamless day-to-day support. You will also be required to build a strong understanding of our business processes and handle essential back-office operations. This position requires working New York business hours.

Who we’re looking for

• We seek a self-assured, flexible, highly composed individual with exceptional writing, organizational, communication, analytical, time management, and multitasking skills.
• The ideal candidate will have approximately two to three years of relevant experience, will excel at working in a team environment as well as independently, and will be adept at managing multiple projects at once. The ability to handle confidential information with the utmost discretion is a must.
• A bachelor’s degree is a must as is a proven mastery of the Microsoft Office suite (particularly Outlook).

At the D.E.Shaw group, we believe the diversity of our employees is core to our strength and success. We are committed to supporting our people in work and in life, which is why we offer benefits such as a family planning and surrogacy program and a charitable gift match to all full-time employees.

Additionally, our staff-led affinity groups are pillars of our community, helping to celebrate diversity, promote leadership and development opportunities, and facilitate inclusive mentorship.

Candidates with relevant experience looking to restart their careers after a break are encouraged to apply for this position.

The members of the D.E.Shaw group do not discriminate in employment matters on the basis of race, color, religion, gender, gender identity, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, caregiver status, or any other category protected by law. We are committed to the principles of diversity, equity, and inclusion, and are eager to hear from individuals having a wide range of backgrounds and personal characteristics.