Specialist, Data Entry

College of Western Idaho; United States; Hybrid; USD 20,000 - 29,000; Part time

Job summary

College of Western Idaho is seeking a part-time, non-benefited Basic Skills Education Data Specialist to support Adult Education through accurate data entry, reporting, and compliance with state and federal guidelines.

You will maintain confidential student records, ensure data quality, and generate required reports to support program operations and regulatory requirements, while collaborating with program managers and campus partners.

Qualifications

• High school diploma or GED is required.
• Proficiency with Microsoft Excel and data tools is expected.
• Attention to detail and accuracy is essential.

Responsibilities

• Data entry and maintenance of student demographic and educational records in IMAS.
• Generate and review monthly, quarterly, and annual reports for compliance.
• Maintain confidentiality and integrity of student information.
• Support data quality and program records for accuracy and completeness.
• Assist in meeting state, federal, and institutional reporting requirements.
• Provide technical support for data systems and reporting processes.
• Collaborate with program managers to support data entry and approvals.
• Identify opportunities to improve data collection, retrieval, and reporting workflows.

Skills

Data accuracy

Analytical skills

Problem solving

Communication skills

Customer service

Confidential information handling

Collaboration across departments

Multitasking

Education

High school diploma or GED

Tools

Microsoft Excel

Job description

Reports To: Manager II, Adult Education

Position Status: PT - Part-Time, Non Benefited (non-student)

Posted Pay Range: $18.00

Support Adult Education Through Data Accuracy and Compliance as a Basic Skills Education Data Specialist at CWI!

Are you a detail-oriented professional who enjoys working with data, maintaining accuracy, and supporting student success? The College of Western Idaho (CWI) is seeking a Basic Skills Education Data Specialist to provide data entry, reporting, and compliance support for Adult Education programs while ensuring the accuracy and integrity of student information.

In this role, you’ll support critical reporting requirements, maintain confidential student records, and help ensure Adult Education programs operate efficiently and in compliance with state and federal guidelines.

Why Join CWI?

CWI’s Basic Skills Education programs help adult learners build foundational skills, achieve educational goals, and strengthen career opportunities. As a Basic Skills Education Data Specialist, you’ll play an important behind-the-scenes role in supporting these programs through accurate records management, reporting, and data stewardship.

Data Entry & Records Management:

• Accurately enter and maintain student demographic and educational data within the Idaho Management and Accountability System (IMAS)
• Ensure student records are accurate, complete, and maintained according to program requirements
• Handle highly sensitive and confidential student information with discretion and professionalism
• Monitor data quality and support the integrity of program records

Reporting & Compliance:

• Support compliance with National Reporting System (NRS) requirements and the State of Idaho Adult Education Assessment Policy
• Generate monthly, quarterly, and annual reports to support program operations and regulatory reporting
• Review data for accuracy and identify discrepancies requiring correction
• Assist in maintaining compliance with state, federal, and institutional reporting requirements

Program Support & Technical Assistance:

• Work closely with Basic Skills Education program managers to support student data entry and approval processes
• Provide technical support and troubleshooting assistance related to data systems and reporting functions
• Respond to questions regarding data collection processes and reporting requirements
• Support efficient and accurate program operations through effective record management

Process Improvement & Quality Assurance:

• Recommend improvements to data entry, collection, retrieval, and reporting processes
• Support quality assurance efforts that strengthen data integrity and operational effectiveness
• Identify opportunities to improve workflow efficiency and reporting accuracy
• Contribute to continuous improvement initiatives within the Adult Education department

Collaboration & Customer Service:

• Provide professional, responsive, and customer-focused support to students, staff, and program stakeholders
• Build strong working relationships with colleagues across departments
• Communicate effectively with program managers, supervisors, and campus partners
• Contribute to a collaborative and student-focused environment
• Perform other duties as assigned

What We’re Looking For:

• High school diploma or GED
• Strong computer skills, including proficiency with Microsoft Excel
• Excellent attention to detail and commitment to accuracy
• Strong analytical and problem-solving skills
• Ability to manage confidential and sensitive information appropriately
• Strong communication and customer service skills
• Ability to build productive working relationships and collaborate across departments
• Ability to manage multiple priorities while maintaining a high level of accuracy

Additional Instructions For Applicants:

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.