Specialist Campus PEIMS & Enrollment

aa210; Sugar Land (TX); In loco; USD 42.000 - 66.000; Tempo pieno

Descrizione del lavoro

FBISD seeks a Specialist Campus PEIMS & Enrollment to perform advanced campus‑level duties related to student information, attendance, enrollment, PEIMS reporting, and data quality oversight. The role collaborates with campus personnel and district SIS teams to ensure accuracy and compliance.

Responsibilities include data verification, reporting, and supporting enrollment processes, truancy prevention, and data integrity initiatives. Travel between campuses is required as needed.

Competenze

• High school diploma or GED required; 60 college hours preferred.
• Experience with PEIMS, enrollment data, and attendance reporting is desirable.
• Familiarity with Skyward (SIS) and district data systems.
• Strong data accuracy and confidentiality skills.

Mansioni

• Verify PEIMS data and attendance records for accuracy and compliance.
• Prepare data reports and present findings to campus and district staff.
• Assist with enrollment, attendance, truancy, and data verifications.
• Coordinate with campus personnel to ensure timely data submissions and audits.
• Support data integrity meetings and training sessions.
• Assist with district audits and documentation requests.

Conoscenze

Data entry

Attention to detail

Excel

SIS (Skyward)

Communication

Formazione

High School diploma or GED

60 college hours preferred

TASBO certification coursework

Strumenti

Skyward (SIS)

Elevate Data Quality

OnDataSuite

Excel

Descrizione del lavoro

Job Overview

The Specialist Campus PEIMS & Enrollment will perform a variety of advanced campus level assignments relating to student information focusing on students, attendance, enrollment, PEIMS reporting and data quality assurance.

Position Description

Essential Duties and Responsibilities

PEIMS & Attendance Data Verification

• Work with the central administration SIS department and campus level administration to ensure that all attendance data and PEIMS reportable data meet requirements set by the Board, District, State and Federal policies.
• Assist in the collection and review of all data required for PEIMS and student attendance.
• Manage and ensure the accuracy of the Daily Attendance Percentage Report.
• Assist assigned and feeder campus personnel with data accuracy reporting as they pertain to local/state validation reports.
• Provide campus administration with weekly reports regarding data accuracy.
• Assist assigned and feeder campus attendance personnel with ensuring that the Student Attendance Accounting Handbook, Chapters 25 and 37, requirements are met.
• Assist assigned and feeder campus personnel with the reconciliation of First Day, 1st Six weeks and 4th Six weeks enrollment.
• Assist assigned and feeder campuses with the campus Data Verification process, including Six Weeks Attendance and PEIMS submissions and collections.
• Maintain positive working relationships with the principal, teachers, students, other school personnel, and parents.
• Report all PEIMS-related data inequities to administrators via weekly or biweekly mandated Data Integrity Team (DIT) meetings.
• Ensure that both assigned and feeder campuses submit their required data verifications and reconciliation documentation on time.
• Oversee and assist assigned and feeder campus personnel with PEIMS, enrollment and student attendance error corrections and data review per district approved software (i.e. Elevate Data Quality, OnDataSuite).

Staff & Parental Communication/Customer Service

• Communicate with parents/guardians by phone and in-person regarding enrollment, student attendance, truancy, and other student course credit issues.
• Return parent calls and emails frequently.
• Support campus processes by conducting mandated Data Integrity Team (DIT) meetings to discuss campus data discrepancies.

Enrollment, Attendance & Truancy

• Assist assigned and feeder campus attendance personnel with the proper storage of reports, records, attendance notes, and other documentation for the District audit box.
• Work with other out-of-district personnel (i.e. CPS and probation officers) to verify attendance and prevent truancy.
• Assist assigned and feeder campus personnel in identifying students regarding excessive absences, tardiness, and possible prevention of denial of course credit.
• Assist assigned and feeder campus and district personnel with identifying attendance tier students and assist with completing the documentation for truancy filing.
• Assist assigned and feeder campus attendance personnel with manual and online attendance rosters as needed.
• Communicate and meet with students regarding attendance and/or truancy prevention measures.
• Assist with monitoring student attendance coding, including unverified absences.
• Assist with conducting district audits related to enrollment, leavers, and student attendance.
• Assist assigned and feeder campus enrollment personnel with the registration and enrollment process and documentation review/verification.
• Assist assigned and feeder campus personnel with POA and Dual renewal processes.
• Serve on with Summer Enrollment Team (if applicable).

Training and Professional Development

• Present information to assigned campus personnel as changes in State or District standards occur.
• Attend regularly scheduled PEIMS/Enrollment/Attendance team, biweekly, semester and summer training and District meetings.
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six weeks, and semester attendance-taking protocols.
• Follow the FBISD Enrollment Manual's guidelines for student enrollment, including ensuring required documentation is met.
• Attend district trainings and professional development to support HS Data Entry Clerks, registration and attendance personnel.

District & Campus Support

• Assist other campuses with data irregularities to ensure overall accountability and success.
• Lead meetings and training sessions as required and needed.
• Ensure other support and professional staff are PEIMS, Enrollment & Attendance prepared.
• Participate in district and assigned, including feeder, School Campus Attendance Committee meetings.
• Support campus feeder pattern school staff who conduct PEIMS, Enrollment and Attendance duties and responsibilities.
• Respond to community and campus requests/inquiries regarding PEIMS, Enrollment and Attendance.
• Assist assigned and feeder campus personnel with any state/federal audit documentation requests.

Supervisory Responsibilities

• None

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School diploma or GED
• Minimum of 60 hours of college hours preferred
• Texas Association of School Business Officials Certification (TASBO) Acquisition or evidence of courses towards TASBO certification preferred
• Minimum of 2 years experience in the area of school-based, campus, clerical, attendance, registration, enrollment, and/or PEIMS reporting data
• Minimum of 2 years experience in the position as a school registrar, school date entry, school attendance clerk, or other school-based data-enriched position
• Minimum of 1 year experience with Skyward (SIS) preferred
• Demonstrated knowledge of PEIMS Data Standards and Student Attendance Accounting Handbook
• Working knowledge of Student Information Systems
• Strong computer skills including word processing, excel spreadsheets, and databases
• Proficient in all general office skills such as data entry and filing
• Ability to be highly organized, detail oriented and ability to multi-task
• Ability to maintain confidentiality
• Ability to work with a high degree of accuracy
• Ability to communicate effectively, both orally and in writing
• Strong interpersonal skills
• Highly organized and detail-oriented
• Demonstrated knowledge of or able to comprehend and apply state reporting and state attendance laws

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• Travel from campus to campus within the district will be required.

To review FBISD's salary structure click here.