Specialist, Administrative Assistant

Slalom; Seattle (WA); On-site; USD 60,000 - 73,000; Full time

Job summary

Slalom is looking for a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to executives. The role involves managing multiple priorities, including project support, travel arrangements, and stakeholder relationships. Located in Seattle, this full-time position requires in-office attendance with adequate compensation and excellent benefits.

Benefits

Paid holidays

Parental leave

401(k) with a match

Health, dental, & vision coverage

$350 reimbursement for well-being-related expenses

Qualifications

• 1-3 years of experience as a coordinator or in a similar role.
• Experience supporting senior leadership or an office operations team.
• Proficiency in communication and a high level of discretion.

Responsibilities

• Assist with special projects and initiatives.
• Manage travel planning and coordination.
• Build and maintain relationships with key stakeholders.
• Plan and support coordination of events.

Skills

Organizational skills

Time management

Communication

Problem solving

Education

Bachelor’s degree in business administration, Communications, or a related field

Tools

Microsoft Office Suite

Job description

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Job Title: Specialist, Administrative Assistant

Location: Seattle

Regular in-office attendance, Monday – Friday, at Seattle location is a requirement of this role.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing high quality administrative support to ensure the efficient operation of the executive assistant managers and their executives. This role will involves handling a variety of tasks related to the organization and projects pertaining Slalom’s CEO and President and requires a proactive individual who can manage multiple priorities with ease.

Who You’ll Work With

Global Services is comprised of collaborative, inclusive, cross-functional teams that work together to support our corporate functions. We push the boundaries of what’s possible and deliver solutions that accelerate innovation at a global scale. Our teams include Information Technology, Legal, Information Security & Governance, Marketing, Operations, Finance & Accounting, People, and our Executive Office.

What You’ll Do

• Project Support: Assist with special projects and initiatives as directed by our executive assistant managers. This includes, but not limited to research, errand running, meal ordering and delivery, gift procurement, event preparation, document preparation, travel support, etc…
• Travel Support: Collaborate on travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences for our executives and their guests.
• Relationship Management: Build and maintain strong relationships with key stakeholders, both within and outside the organization; including but not limited to team leadership, and other executive assistants.
• Event Planning and day of Support: In collaboration with the executive assistant managers, plan and support coordination of events, both on-site and off-site, including logistics, catering, communications, guest lists, meeting objectives, gift bag assembly, printing projects, printing, errands, etc…
• Global EA Team Collaboration: Report into the Global Executive Assistant team, collaborate and work closely with other executive assistants. Participate in regularly occurring Global Executive Assistant team meetings and processes.
• Regular in-office attendance, Monday – Friday, at Seattle location is a requirement of this role.
• Ability to lift up to 50 pounds as part of daily operations.
• Must have a valid driver's license and access to a reliable vehicle for running errands.
• Up to 10% domestic travel is expected for client meetings and events; flexibility required based on business needs.
  
  

What You’ll Bring

• Experience: 1-3 years of experience as a coordinator or in a similar role, preferably supporting senior leadership or an office operations team.
• Education: Bachelor’s degree in business administration, Communications, or a related field is preferred.
• Track record of organizational and time management skills.
• Demonstrates strong initiative, viewing challenges as opportunities for innovation and growth.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Copilot).
• Ability to work collaboratively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
  
  

About Us

Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries collaborate with clients to bring powerful customer experiences, innovative ways of working, and new products and services to life. We are trusted by leaders across the Global 1000, many successful enterprise and mid-market companies, and 500+ public sector organizations to improve operations, drive growth, and create value. At Slalom, we believe that together, we can move faster, dream bigger, and build better tomorrows for all.

Compensation And Benefits

Slalom prides itself on helping team members thrive in their work and life. As a result, Slalom is proud to invest in benefits that includemeaningful time off and paid holidays, parental leave, 401(k) with a match, a range of choices for highly subsidized health, dental, & vision coverage, adoption and fertility assistance, and short/long-term disability. We also offer yearly $350 reimbursement account for any well-being-related expenses, as well as discounted home, auto, and pet insurance.

Slalom is committed to fair and equitable compensation practices. For this position, the targeted base salary pay range is $60,000-$73,000. In addition, individuals may be eligible for an annual discretionary bonus. Actual compensation will depend upon an individual’s skills, experience, qualifications, location, and other relevant factors. The salary pay range is subject to change and may be modified at any time.

EEO and Accommodations

Slalom is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws. Slalom will also consider qualified applications with criminal histories, consistent with legal requirements. Slalom welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.

We will accept applications until June 12th, or until the position is filled.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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