Specialist, Accounts Payable Compliance

Oncourse Home Solutions; Naperville (IL); Hybrid; USD 28,000 - 39,000; Full time

Job summary

Oncourse Home Solutions, also operated as American Water Resources, is a home protection provider serving homeowners nationwide. The Accounts Payable Compliance Specialist role is hybrid and based in Naperville, IL, working with cross-functional teams to ensure compliance, accurate AP data, and proper vendor documentation.

You will support unclaimed property reporting, vendor master maintenance, 1099 compliance, expense policy adherence, and corporate card administration while partnering with

Qualifications

• 2+ years of Accounts Payable, accounting operations, or financial compliance experience.
• Knowledge of vendor master maintenance and tax documentation (W-9s, W-8BENs).
• Experience with 1099 filing, tax compliance, or regulatory reporting processes.
• Familiarity with expense management, corporate card programs, and travel/expense policy administration.

Responsibilities

• Assist AP Lead with unclaimed property reports.
• Review and reunite unclaimed funds with rightful owners.
• Backup for vendor master data, payment runs, ACH payments, and expense reports.
• Support 1099 filing and tax compliance.
• Assist with monthly close and audit functions.

Skills

Accounts Payable

Vendor Master Maintenance

1099 Filing

AP Processes

Data Validation

Month-end close

Cross-functional collaboration

Microsoft 365

Education

High School Diploma or equivalent

Associates Degree preferred

Tools

SAP

NetSuite

Job description

Oncourse Home Solutions, also operated as American Water Resources, is a trusted home protection provider helping homeowners across the country protect what matters most. We are a $500 million organization backed by private equity firm, Genstar Capital, serving 2 million customers across 48 states. We partner with 25+ utilities and municipalities (and growing!) to provide customized solutions tailored to any community - delivering real value where people live. We help homeowners protect the essential systems that keep their homes running - from HVAC, appliances, and electrical to water, sewer, gas lines, and more - so they can avoid the stress and financial impact of unexpected repairs. Our work helps homeowners stay safe, comfortable, and confident in their homes everyday.

At Oncourse, our people are what makes that possible. We call ourselves SUPERs - Successful, United, Progressive, Empathetic, and Reliable - because that’s how we show up for our customers and for each other. We invest in our employees through competitive benefits, an inclusive culture, and employee-led resource groups that strengthen connection, community, and belonging across the company.

As an equal opportunity employer, our employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, ancestry, marital status, parental status, mental or physical disability, military or veteran status, or any other basis protected by federal, state, or local law. Oncourse Home Solutions is committed to recruiting and retaining talented applicants and to providing all employees with a workplace free from discrimination and/or harassment.

Position Summary

Reporting to the Manager, Accounts Payable, the Accounts Payable Compliance Specialist is a key member of the Accounts Payable team, responsible for supporting unclaimed property reporting, vendor master maintenance, 1099 compliance, expense policy adherence, and corporate card administration. This role reviews and validates financial data, assists with payment processing and customer reimbursement activities, and helps ensure the accuracy and integrity of Accounts Payable operations. The position partners closely with Accounting, Procurement, Legal, and other business stakeholders to maintain strong internal controls, mitigate risk, and support regulatory compliance. This hybrid role is based in our Naperville, IL office. Our office environment is a key driver of our company culture and employee experience, so a regular in-office hybrid model (generally T-TH in office and M & F remote) is required.

Responsibilities Include But Are Not Limited To

• Assist the Accounts Payable Compliance Lead with preparing annual and periodic unclaimed property reports.
• Review outstanding checks and work with customers, vendors, and internal departments to reunite unclaimed funds with the rightful owners.
• Serve as the backup for creating and maintaining vendor information in the enterprise resource planning vendor master, including the collection and verification of vendor documents such as tax forms and banking details
• Support 1099 filing to the IRS, reviewing vendor payment data to ensure completeness and accuracy before forms are generated
• Serve as a backup for bi - weekly payment runs across payment types and validate the payment file for accuracy, completeness, and proper approvals prior to final submission.
• Serve as a backup for creating and maintaining direct deposit (ACH) payment information for daily customer reimbursements
• Review and process employee expense reports for accuracy and completeness and ensure expenses comply with company travel and expense policies.
• Serve as a backup for auditing Accounts Payable invoice batches.
• Assist with monthly close & audit functions as required.
• Ad HOC and other AP related projects and other duties as assigned.

We're Excited if This is You

Experience and Qualifications of the Role

• 2+ years of Accounts Payable, accounting operations, or financial compliance experience
• Demonstrated experience with vendor master maintenance, including collection and verification of tax documentation (W-9s, W-8BENs, banking information)
• Experience supporting 1099 filing, tax compliance, or regulatory reporting processes
• Strong knowledge of AP processes including invoice processing, payment runs, ACH/direct deposit administration, and payment reconciliation
• Experience reviewing and validating financial data for accuracy, completeness, and compliance with internal controls
• Familiarity with expense management, corporate card programs, and travel/expense policy administration
• Experience with month-end close activities, reconciliations, and audit support
• Strong attention to detail and ability to manage multiple compliance and reporting deadlines simultaneously
• Experience working cross-functionally with internal stakeholders (Accounting, Procurement, Legal, HR) on financial and compliance initiatives

Computer Skills Needed To Perform This Job

• Microsoft 365 (Excel, Teams) - Required
• Proficiency with ERP systems (SAP, NetSuite, or similar) for AP functions, payment processing, and vendor management

Education

• High School Diploma, GED, or equivalent work experience required; Associates Degree preferred

Certificates, Licenses, Registrations

• N/A

We offer a compelling total rewards package that includes a competitive base salary and comprehensive benefits to support your total wellbeing. The base pay range for this position is $20.19 - $28.38 Hourly. The specific pay offered will depend on qualifications, experience, education and skill set. The compensation offered may also include an annual performance-based bonus, sales incentive plan or commission target.

Our benefits include, but are not limited to, healthcare, life insurance, paid time off, retirement, commuter benefits, and education reimbursement. Exact compensation may vary based on skills, experience, and location.

Communicate Effectively : Can clearly and succinctly communicate verbally and in writing in a variety of settings and styles; can get messages across that have the desired effect.

Functional / Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment

Integrity and Trust : Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything

Perseverance : Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.

Drive For Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.

Action Oriented : Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.