Specialist - Accounts Payable

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 37,000 - 50,000; Full time

Job summary

The Archdiocese of St. Louis is seeking an Accounts Payable Clerk to join our Finance Office in the greater St. Louis area. The role requires presence in the office as scheduled and focuses on accurate data entry, vendor maintenance, and timely processing of invoices.

The successful candidate will be familiar with Excel and Word, possess high attention to detail, and maintain a service-oriented attitude while supporting monthly closings and ad hoc projects.

Qualifications

• High School Diploma or Equivalent.
• Familiar with Microsoft Excel and Word.
• Skills & Attitudes required include accuracy and service orientation.

Responsibilities

• Reviews vendor data on dissimilar invoices and sets up new vendor records.
• Requests and obtains Forms W-9 as necessary.
• Enters banking information for ACH payments.
• Ensures invoices are properly approved with supporting docs.
• Enters data from invoices into the AP system and forwards for review.
• Uploads invoice data from multiple sources.
• Responds to agency payment inquiries and assists monthly closings.
• Supports special projects as directed by AP Supervisor.

Skills

Positive attitude

Accuracy

Detail-oriented

Data entry

English communication

Problem solving

Adaptability

Team collaboration

Education

High School Diploma

Tools

Excel

Word

Job description

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The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

This position is in the greater St. Louis, MO area and the successful candidate will be required to be present in the office as scheduled.

Compiles, enters and maintains accounts payable records by performing the following duties.

Job Responsibilities

Reviews vendor data on dissimilar vendor invoices to determine if the vendor is currently in the system or whether a new vendor record needs to be added. As necessary, sets up new vendor records.

Requests and obtains Forms W-9 as necessary.

Enters banking information on the vendor record if the vendor is to be paid by ACH.

Determines if invoices have been properly approved and includes support documentation, such as lien waivers, prior to data entry.

Accurately enter data from invoices or check requests in required fields in the accounts payable system and forwards for review.

Uploads invoice data into the accounts payable system from various sources.

Answers agency payment inquiries.

Assists in monthly closings.

Assists with special projects as directed by the Accounts Payable Supervisor or other managers as directed.

Job Requirements

Knowledge & Experience Requirements

• High School Diploma or Equivalent
• Familiar with Microsoft Excel and Word

Skills & Attitudes Required for Success in Job

• Possess a positive / approachable attitude and be service-oriented.
• Accuracy
• Detail-oriented in reviewing and entering invoice and vendor data.
• Ability to execute calculations such as discounts, proportions and percentages. Ability to apply concepts of basic algebra.
• Ability to read and understand the diverse vendor invoices received for processing by AP. Ability to easily communicate in writing and in speech in the English language.
• Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems and communicate with team members or management to reach problem resolution.
• Able to deal effectively with people, both within the Archdiocese and vendors.
• Able to enter data within the required timeframe. Also able to look ahead at upcoming situations and plan accordingly.
• Communicates well. Informs Supervisor of potential problems clearly and in a timely manner. Asks the necessary questions about payables.
• Willing and able to change schedule and routine to meet the needs of the job, the department and the Finance Office.
• Willing to help in other areas of the Finance Office as needed.
• Willing to consistently and continually review processes with an eye to improve methods.

Preferred Qualifications

• General Knowledge of Accounts Payable Processes--vendor terms, discounts, invoices vs. statements would be a plus but is not required.

Relationships Requirements

• Daily contact with other members of the Accounts Payable team, Finance Office Accountants and various employees at our agencies, offices and schools.

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.