Accounts Payable/Payroll Coordinator

Talisen International; St. Louis (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee recognition programs

Access to building fitness center

Company holidays, paid time off, sick leave

Job summary

Talisen International in St. Louis is seeking an experienced Accounts Payable/Payroll Coordinator to manage accounts payable duties and coordinate payroll for 50 employees. The ideal candidate will have at least 5 years of experience in both areas, strong attention to detail, and proficiency in tools like ADP and Deltek Vision.

This full-time role demands collaboration and problem-solving skills in a supportive team environment. Join us for a detail-oriented position with a focus on accuracy and timely results.

Qualifications

• Minimum 5 years’ experience in Accounts Payable and payroll processing.
• Proficient in current Accounts Payable and Payroll practices.
• Excellent skills in Excel, Word, and Outlook.

Responsibilities

• Batch invoices and obtain approvals for payments.
• Process payroll for approximately 50 employees bi-weekly.
• Reconcile vendor statements and check registers.
• Maintain vacation accrual and send reminders to employees.

Skills

Accounts Payable expertise

Payroll administration

Proficient in Excel

Strong communication skills

Attention to detail

Education

Associate Degree (preferred)

Tools

ADP

Deltek Vision

Job description

Job Title: ACCOUNTS PAYABLE/PAYROLL COORDINATOR

(Dept: Finance)

Position Summary:

We are seeking an experienced Accounts Payable Clerk/Payroll Coordinator. You will play a vital role in keeping financial operations running while supporting our people. This dynamic position combines accounts payable expertise with payroll administration, offering the opportunity to work across multiple facets of finance, from invoice processing, and vendor management to bi-weekly payroll coordination and employee benefits support.

We’re looking for a detail-oriented, organized professional who thrives in a collaborative environment, enjoys solving problems, and takes pride in delivering accurate, timely results.

• Location: St. Louis
• Education: Associate Degree (preferred)
• Experience Required: 5 Years
• Job Type: Full-time
• Job Status: Contractor to hire

Accounts Payable Duties & Responsibilities:

• Batch invoices and obtain approvals from department heads on invoices to be paid
• Code and key-in invoices to Deltek Vision daily to generate Accounts Payable
• Reconcile vendor statement to computer AP balances
• Print checks and mail out weekly (process manual checks as needed)
• Make timely payments on monthly recurring invoices
• Reconcile checks with check register
• Prepare bank reconciliation on a monthly basis
• Deposit checks in bank
• Make necessary adjustments to coding errors

Payroll Duties & Responsibilities:

• Process payroll for approx. 50 employees on a bi-weekly basis (includes entering time and PTO into ADP)
• Process all payroll related changes in ADP including tax information, benefit deductions, address changes, salary changes, etc.
• Deltek Vision Time Administrator (review all timesheets weekly to ensure complete and accurate so that they can be uploaded into ADP)
• Update 401(k) contribution and FSA contribution spreadsheets
• Assist in processing of benefits invoices and ensure benefits deductions in payroll match the invoices
• Download payroll journal entry from ADP interface to Deltek Vision
• Audit PTO time in time keeping system and ADP on a quarterly basis
• Maintain the vacation accrual
• Send reminders to employees (including contractors) who haven’t entered their time by the weekly deadline
• Send reminders to department heads to approve any time that is ready to be submitted to payroll
• Send out instructions to new employees regarding time entry and how to log into iPay Statements to view their pay stubs.
• Work closely with HR to ensure proper processing of any payroll changes

Experience:

• Minimum 5 years’ experience in Accounts Payable, or an equivalent combination of college education & experience, 5 years in payroll processing, preferably with ADP
• Proficient in current Accounts Payable and Payroll practices
• Excellent skills in Excel, Word, and Outlook

Required:

• Must be a team player with strong communication skills
• Strong attention to details and organizational skillss
• Able to organize, implement, and promote company Accounts Payable and Payroll procedures and policies
• Able to handle a high volume of interruptions and multiple tasks at the same time

Here are just a few things you can expect when you join our team.

• Team-centric atmosphere.
• Employee recognition programs .
• Access to building fitness center.
• Company holidays, paid time off, sick leave.