Specialist, Accommodation, ADA, and Leave Senior (Contractual)

University of Maryland, Baltimore; Baltimore (MD); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Healthcare benefits

Generous leave package

Telework after 90 days

Job summary

University of Maryland, Baltimore seeks a Senior Accommodations, ADA, and Leave Specialist to lead complex accommodation cases under ADA, PWFA, and related laws. The role works with HR, Faculty Affairs, and OGC to ensure lawful, employee-centered outcomes and manages PFML/FMLA interactions.

The position is hybrid eligible in Baltimore, with a focus on intake, assessments, and coordinating leave and accommodation processes across multiple legal frameworks.

Qualifications

• Experience with ADA/PWFA and leave programs.
• Strong interactive process and case management skills.
• Knowledge of FMLA, PFML, and related leave laws.

Responsibilities

• Serve as primary confidential case manager for accommodation requests across ADA/PWFA and related laws.
• Lead interactive process with employees, supervisors, and HR to implement reasonable accommodations.
• Coordinate intake and processing of leave requests including PFML/FMLA and related programs.

Skills

ADA/ PWFA accommodations

Leave management

Regulatory compliance

Job description

Job Description

POSITION TITLE: CONTRACTUAL (CII) – SENIOR ACCOMMODATIONS, ADA,AND LEAVE SPECIALIST

DEPARTMENT: OFFICE OF HUMAN RESOURCES - EMPLOYEE AND LABORRELATIONS

REPORTS TO: LEAVE MANAGEMENT AND EMPLOYEE RELATIONSADMINISTRATOR

FLSA STATUS: EXEMPT

PHYSICAL LOCATION: 620 W. LEXINGTON STREET, BALTIMORE, MD(HYBRID ELIGIBLE PER UMB TELEWORK POLICY)

BENEFITS: CONTRACTUAL (CONTINGENT CATEGORY II)

UMB offers a competitivebenefits package for Contingent Employment that includesHealthcare Assistance for CII employees. In addition, CII employeesreceive a generous leave package that includes ten (10) days ofannual leave, five (5) days of sick leave, three (3) days ofpersonal leave, and ten (10) holidays, subsidized comprehensivehealth insurance and supplemental retirement options; professionallearning and development programs; limited tuition remission foremployees enrolled at UMB; life insurance and long-term disability.Leave balances are awarded at the beginning of the contract yearand can be used only during the duration of the contractperiod.

After 90 days, this position has a teleworking option of two (2)days/week. UMB is a public university and constituent institutionof the University System of Maryland. All employees are expected towork primarily physically within the State of Maryland.

The ideal candidate will personally connect with the Administrationand Finance Guiding Principles which closely mirror UMB’s corevalues: Respect and Integrity, Well-Being and Sustainability,Equity and Justice, and Innovation and Discovery.

UMB is a public university and constituent institution of theUniversity System of Maryland. All employees are expected towork primarily physically within the State of Maryland.

POSITION SUMMARY

Under the supervision of the Leave Management and EmployeeRelations Administrator, the Senior Accommodations, ADA, and LeaveSpecialist serves as the University of Maryland, Baltimore’s (UMB)subject-matter expert on workplace accommodations across multiplelegal frameworks, including the Americans with Disabilities Act(ADA) and ADA Amendments Act (ADAAA), Section 504 of theRehabilitation Act, the Pregnant Workers Fairness Act (PWFA), TitleVII of the Civil Rights Act (religious accommodations), andapplicable Maryland law.

The Senior Accommodations, ADA, and Leave Specialist independentlymanages a complex caseload of accommodation requests from faculty,staff, and applicants, leads the interactive process from intakethrough resolution, and partners with HR representatives, FacultyAffairs, Schools and Units, and the Office of the General Counselto ensure consistent, employee-centered, and legally soundpractice. The role also provides consultation on the intersectionof accommodations with Paid Family Medical Leave (PFML) and/or theFamily Medical Leave Act, supplemental leave programs, workers’compensation, sick and safe leave, and long-term disability.

The Senior Accommodations, ADA, and Leave Specialist alsocoordinates the intake of, and processes, leave requests and leaveadjustments, while supporting employees and managers throughout theleave process. This includes Federal Family and Medical Leave(FMLA), USM Paid Family and Medical Leave non-medical leave ofabsence, leave related to workers’ compensation, paid parentalleave, military leave, advanced sick and extended sick leave,supplemental leave, and other forms of unpaid leave/leave ofabsence. The specialist serves as a key resource for Oracle HCMleave-related inquiries and supports the overall efficiency ofleave operations.

Responsibilities

I. ADA & ACCOMMODATIONS — 50%

• Serve as primary confidential case manager for workplaceaccommodation requests from UMB faculty, staff, and applicants,including ADA/ADAAA disability accommodations, PWFApregnancy-related accommodations, and Title VII religiousaccommodations, as well as escalated and high-complexitymatters.
• Conduct individualized assessments by reviewing accommodationrequest forms, supporting documentation (medical, religious, orother as applicable), and essential job functions; engage healthcare providers or other relevant sources for clarification whenappropriate and within the bounds of permissible inquiry.
• Correctly interpret and apply appropriate legal and compliancestandards when evaluating requests under the Americans withDisabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), andTitle VII of the Civil Rights Act.
• Lead the interactive dialogue with employees, supervisors,deans, department chairs, Faculty Affairs, and HR Representativesto identify and implement reasonable accommodations. Advisesupervisors, HR representatives, and School/Unit leadership onaccommodation strategy, performance management of employees withdisabilities or other accommodation needs, return-to-work planning,and fitness-for-duty considerations. Serves as a liaison regardingthe intake of leave-related ADA accommodation requests for facultyand staff.
• Draft and issue timely, accurate, and legally compliantaccommodation resolutions and reassessment determinations based onthe facts, documentation reviewed, interactive process discussions,and applicable legal requirements.
• Coordinate and conduct periodic and as-needed accommodationreassessments, including the review of updated medicaldocumentation, operational impacts, and accommodation effectivenessand communicate outcomes in a timely manner.
• Manage cases in which leave functions as a reasonableaccommodation, coordinating closely with Leave Management on PFMLand/or FMLA, sick and safe leave, supplemental leave programs,workers’ compensation, and disability benefits.
• Maintain confidential, audit-ready case files in accordancewith EEOC recordkeeping requirements and UMB data governancepolicies; ensure medical and other sensitive supportingdocumentation is stored separately from personnel records.
• Monitor implemented accommodations, schedule periodic reviews,and reopen the interactive process when circumstances change.

II. LEAVE MANAGEMENT — 35%

• Coordinates the intake, record keeping, and timelycommunication of all leave-related requests and/or relevantmodified work schedules for faculty and staff; serves as a liaisonregarding the intake of leave; independently approves or deniesleave requests based on documentation and policy. Assists Campusend users with leave inquiries and leave reconciliations.
• Provides effective guidance to management and employees inresponse to questions regarding the interface between accrued paidleave, leaves of absence, workplace accommodations and relevantpolicies and procedures. Responsible for gathering and ensuringcorrect completion of required paperwork, determining paid/unpaidleave eligibility, designating leave as PFML and/or FMLA-qualifyingand designating other appropriate leave categories as needed,requesting medical