Special Services Secretary

Old Colony Regional Voc.Technical High School; Rochester (MA); Presencial; USD 28.000 - 31.000; Jornada completa

Descripción de la vacante

Old Colony Regional Voc.Technical High School in Rochester, MA invites applications for a Special Services Secretary. The role provides administrative support to the Special Services Department, handles confidential records, and prepares correspondence and reports.

The ideal candidate has an associate degree (preferred) and 1–3 years of related experience, with strong data entry and organizational skills using Schoolbrains software. This is a full-time, on-site position with a union environment.

Formación

• Associates Degree preferred.
• 1–3 years of relevant experience.
• Knowledge of personal computers and data entry.

Responsabilidades

• Provide administrative support and assist the Special Services Department with information and correspondence.
• Maintain confidential records for special education students using Schoolbrains.
• Arrange Team, Parent/Teacher, and Transition Meetings.
• Schedule student evaluations and coordinate with outside evaluators.
• Update student records and generate IEPs using Schoolbrains.
• Maintain and organize Special Services files and plan for new year functions.
• Attend Special Services Department meetings.

Conocimientos

Data entry

Organizational skills

Administrative support

Microsoft Office

Record-keeping

Educación

Associate degree preferred

Herramientas

Schoolbrains Database

Descripción del empleo

Special Services Secretary

Old Colony Regional Voc.Technical High School Special Education Department - Rochester, Massachusetts

Job Details

• Job ID: 5967957
• Application Deadline: Posted until filled
• Posted: Oct 22, 2026 12:00 AM (UTC)
• Starting Date: Immediately
• Position Type: Full-time
• Closing Date: Until Filled.
• Date of Posting: 10/22/26

Job Description

In general the Special Services Secretary will provide administrative support and assistance by supplying information and producing correspondence necessary for the Special Services Department. Skills required include knowledge of personal computers to enter data, draft, revise and print letters, tables, reports, and other materials as necessary. In addition, the candidate must have experience with a Special Education Database and excellent organizational skills.

Qualifications

• Associates Degree Preferred.
• One to three years of experience directly related to the duties and responsibilities specified.

Duties and Responsibilities

• Provide administrative support and assistance by supplying information, maintaining files, scheduling appointments/meetings, and producing correspondence/documentation necessary for the Special Services Department.
• Accurate record-keeping of special education students’ confidential information, using Schoolbrains Database for report writing and meeting planning.
• Arrange Team, Parent/Teacher, and Transition Meetings for the Special Services Department. This procedure includes calling parents, sending letters home, making reminder calls, being aware of both the parents’ and teachers’ schedules and time constraints.
• Schedule students’ evaluations, coordinating appointments with outside evaluators.
• Compile data gathered at the Team Meetings to update individual student records and generate IEP’s using Schoolbrains Software.
• Maintain the Special Services files. During the Summer, enter incoming 9th Graders’ information into the computer and rearrange graduating files in order to accommodate the new students, plan for upcoming year’s IEP meetings, perform end of school year functions, and begin new year functions/planning.
• Attend Special Services Department meetings.

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Salary / Compensation

Hourly Rate: $20.00 -$22.50 per hour

Full Year, Union Position

Equal Opportunity Employer

-EQUAL OPPORTUNITY EMPLOYER-