Clerical Support Specialist (SPED) - 190 Days

Lexington School District Two; États-Unis; Sur place; USD 28 000 - 40 000; Plein temps

Résumé du poste

Lexington School District Two is seeking a Clerical Support Specialist for Special Education (190 days/7.5 hours per day). The role involves maintaining confidential SPED files, coordinating IEP/504 and SAT meetings via Google Calendar, and preparing meeting packets for staff.

Strong secretarial skills, excellent written and verbal communication, and proficiency with Word, Excel, PowerPoint, and Access are required. A high school diploma is required; an Associate's degree is preferred.

Qualifications

• High school graduate or equivalent; clerical experience preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint; knowledge of Access.
• Excellent written and verbal communication; strong organizational skills.

Responsabilités

• Maintain confidential special education files for each student.
• Coordinate scheduling of IEP/504 & SAT meetings using Google Calendar.
• Enter due dates into calendar for all meetings.
• Contact parents to check availability prior to meetings.
• Send IEP/504 paperwork to parents within 7 days of meetings.
• Organize current special education forms for school use.
• Maintain OT and PT referrals and rosters.
• Assist SAT chair/principal with duties and meeting packets.
• Arrange translators for special education meetings as needed.
• Coordinate with teachers and school staff weekly.

Connaissances

Microsoft Word

Excel

PowerPoint

Communication

Formation

High school diploma or GED

Associate's degree preferred

Outils

Microsoft Access

Description du poste

Clerical Support Specialist (SPED) - 190 Days JobID: 5388

• Position Type: Support Staff/ Office Support (190/205-days)

Position Title: Clerical Support Specialist - Special Education (190 days/7.5 hrs. per day)

Department: Special Education

Reports to: Director of Special Services and School Principal

Supervised to: Director of Special Services and School Principal

Approved by: Stephanie Hucks, Interim CHRO Date: October 20, 2026

Office Support require one of the following:

• Workkeys Assessment with a passing score of at least Level 2
• Bachelor's Degree (official transcripts required)

SUMMARY/FUNCTION:

Independently performs a variety of secretarial or administrative duties involved in the operation of the office. Applies both written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.

DUTIES AND RESPONSIBILITIES:

• Accurately prepares/organizes/maintains a confidential special education file for each special education student in a secure place.
• Coordinates the scheduling of IEP/504 & SAT meetings through the use of Google Calendar
• Enters due dates into a calendar for all meetings
• Contacts parent prior to scheduling meetings to check their availability
• Sends all IEP/504 paperwork to parent/guardian within 7 days of the meeting
• Organizes/maintains adequate sets of current special education forms for school use
• Maintains and processes OT and PT referrals and rosters
• Performs other duties as assigned by the SAT chairperson, principal or his/her designee
• Creates meeting packets for teachers and provides to them before the meeting
• Secures translators for all special education meetings as needed
• Checks with Special Educators in each school served each week

JOB SPECIFICATIONS

Education and Experience:

High school graduate or equivalent. Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate's degree preferred.

Knowledge:

Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained, including knowledge of the Special Education program.

Skills/Effort:

Proficiency with technology skills, i.e., Microsoft Word, Excel, Powerpoint, Access. Excellent written and verbal communication, organizational, and telephone skills. Ability to interpret and apply detailed oral and written instructions.

LANGUAGE SKILLS:

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.

MATHEMATICAL SKILLS:

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand and walk. The employee is often required to sit at a desk. The employee frequently must squat, stoop or kneel, reach above the head and reach forward.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions