Special Projects Manager - Facilities

City of San Antonio; San Antonio (TX); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dynamic project manager to oversee complex administrative projects. This role requires a high degree of specialized knowledge, effective communication, and strong analytical skills. You will coordinate activities between city departments and external agencies, ensuring smooth project execution. The ideal candidate will possess a Bachelor's degree, with a Master's being a plus, and have experience in planning or finance. Join a dedicated team where your contributions will significantly impact the community and enhance public services. If you're passionate about public administration and eager to make a difference, this opportunity is for you.

Qualifications

• Bachelor's degree required; Master's highly desirable.
• 3 years in planning, business, finance, or related fields.

Responsibilities

• Manage and coordinate projects across various divisions.
• Prepare reports and presentations for management and councils.
• Supervise, train, and evaluate staff as needed.

Skills

Administrative Practices

Research Techniques

Presentation Skills

Accounting Methods

Public Administration Knowledge

Problem Analysis

Communication Skills

Relationship Building

Education

Bachelor's Degree

Master's Degree

Tools

Personal Computer

Job description

Under administrative direction, is responsible for managing and coordinating complex administrative projects or activities that require a high degree of specialized knowledge. Conducts research, provides data, makes recommendations, and implements solutions to achieve project goals and objectives. Exercises direct supervision over assigned staff.

This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason.

Work Location
1226 NW 18th Street (Frank Garrett Multi-Service Center), San Antonio, TX (78207)

Work Schedule
7:45 a.m. - 4:30 p.m.; Monday - Friday

Responsibilities

• Manages and coordinates projects and activities between various divisions, City departments, public agencies, and/or private sector representatives.
• Seeks and evaluates information from a variety of sources; provides specialized reports as requested by management.
• Oversees coordination between divisions/departments throughout duration of projects.
• Prepares and delivers presentations.
• Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office and Mayor & Council Offices; may also prepare City Council agenda material such as ordinances, council memos, etc.
• Suggests and implements management solutions to address new or ongoing problems within department or division.
• May assist in preparing and monitoring of annual departmental or divisional budget.
• Serves as departmental/divisional representative at conferences and meetings.
• May supervise, train, and evaluate staff, with continuous conversations, listening and communicating through various methods.
• Projects assigned may include occasionally lifting/carrying up to 15 pounds and visiting different departments or work sites.
• Performs related duties and fulfills responsibilities as required.

Minimum Requirements

• Bachelor's Degree from an accredited college or university. A Master's Degree is highly desirable.
• Three (3) years of increasingly responsible experience in planning, business, finance, or a related field.
• Two (2) years of supervisory experience.

Preferred Qualifications

• Experience with managing construction and renovation projects.
• Experience with facility maintenance contracts.
• Experience with managing lease agreements.
• Experience with managing inventory systems.
• Experience working with members and leaders in the community.

Applicant Information

• If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

• Knowledge of administrative and management practices.
• Knowledge of research techniques, methods, and procedures.
• Knowledge of presentation requirements and methods.
• Knowledge of accounting methods, practices, and procedures.
• Knowledge of public administration practices and local government issues.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate a computer and other basic office equipment.
• Ability to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Ability to prepare clear and concise administrative and financial reports.
• Ability to interpret and apply Federal, State and local policies, procedures, laws, and regulations.
• Ability to implement policies and procedures.
• Ability to communicate clearly and effectively.
• Ability to establish and maintain effective working relationships with employees, management and the general public.
• Ability to perform all the physical requirements of the position, with or without accommodations.
• Working conditions are primarily inside an office environment with occasional exposure to hazardous materials, bodily fluids, infectious diseases and unfavorable fumes, vapors and odors.