Special Projects Manager 2025-068

City of Chicopee; Union (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

The City of Chicopee’s Treasurer’s Department is looking for a Special Projects Manager to provide financial, grant funding, and administrative support. Responsibilities include managing confidential records, ensuring compliance, and overseeing major initiatives. Candidates should possess an Associate's Degree or higher and at least three years of relevant experience.

Benefits

Recurring Sick Time

Vacation

Thirteen Holidays Per Year

Retirement Plan

Qualifications

• Minimum 3 years of finance or business experience.
• Verifiable record of working on regulatory projects.
• Knowledge of grant portals preferred.

Responsibilities

• Manage the delivery of major Treasurer initiatives.
• Document and track grant payments and expenditures.
• Assist in preparing Request for Proposals (RFPs).

Skills

Financial Management

Regulatory Compliance

Data Management

Grant Knowledge

Education

Associate’s Degree or greater in Business Administration, Management, Accounting or related discipline

Job description

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Employment Status: Non-Union; Non-Exempt; Full-Time

(40 Hours/Week)

Schedule : Mon – Fri 8:00 AM – 5:00 PM

Certifications/Licenses Required: Associate’s Degree or greaterin Business Administration, Management, Accounting or other related financial discipline.

SUMMARY

The City of Chicopee’s Treasurer’s Department is hiring a Special Projects Managerwho will be responsible for managing confidential records and assignments as an assistant to the City Treasurer. The incumbent will provide financial, grant funding, and administrative support to the Office of the Treasurer, consisting of professional duties requiring a high degree of confidentiality as well as complexity and skill. In support of the Treasurer’s objectives, this position will be responsible for the delivery of complex initiatives, facilitate cross-team coordination with senior leaders and colleagues, and develop plans with business and support partners to sustain the change. This work includes documenting and tracking grant payments and expenditures, ensuring compliance with required reporting, helping in preparation of RFP’s, managing timelines, coordinating calendars, and other related functions supportive to the operations of the Treasurer’s Office.

ESSENTIAL DUTIES INCLUDE:

• Effectively manage the delivery of major Treasurer initiatives.
• Understand relevant regulations and assist in ensuring compliance with applicable regulations.
• Maintain confidentiality of all relevant information in accordance with local, state, and federal regulation.
• Enter data and keep updated, accurate records of forms, requests, reports, expenditures and balances.
• Assist in preparing Request for Proposals (RFPs).
• Coordinate and set up meetings/conference calls, communicate with other departments.
• Complete special projects as designated.
• Manage office supply inventory and ordering, process invoices through MUNIS for payment.
• Provide administrative support for office and assist with tasks relative to other Office functions as needed.
• Collaborate with appropriate City staff to ensure financial accuracy and compliance with plans and associated deductions.
• Review employee benefit records and other relevant sensitive information to ensure accuracy of data supportive to deductions, calculations, and proper reporting.
• Other responsibilities as required.

(See attached for full job description)

QUALIFICATIONS

• Associate’s Degree or greaterin Business Administration, Management, Accounting or other related financial discipline.

• A minimum of three (3) years of finance or business experience

• Or an equivalent combination of education and experience

• Verifiable record of working on regulatory projects relevant the nature and scope of this position.

• Knowledge of grant portals. - Preferred

BENEFITS

TheCityofChicopeeprovidesitsemployees(contingentuponemploymentstatus)witharobustbenefitspackage which include the following:

Recurring Sick Time,

Vacation,

Thirteen Holidays Per Year,

Retirement Plan, and more…

HOW TO APPLY

If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following:

Select:“ D ownload Application” under “Tools”

The City of Chicopee is an Equal Opportunity Employer .

Job ID 2025-068 Category Treasurer's Department Status Open Salary Grade: 05, Step 01; $20.61 - $28.85/Hour Posted June 23, 2025 4:00 PM Closing September 7, 2025 Attached Files 2025-068 Special Projects Manager (Treasurers) - JD