Special Projects Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 51,577,000 - 68,770,000; Part time

Job summary

University of Pittsburgh School of Education Dean's Office seeks a Part-time Special Projects Coordinator to handle administrative tasks, support major projects, and assist with events and outreach.

Reporting to the Executive Assistant to the Dean, you will manage timelines, calendars, travel logistics, and engage internal and external stakeholders while coordinating with SOE communications for event promotion.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of experience.
• Hybrid work arrangement (On-Campus and Remote).
• Strong administrative and organizational skills.
• Ability to manage budgets for events and projects.

Responsibilities

• Provide administrative support to the Dean's projects and staff.
• Assist with budgeting for events and projects.
• Interact with key stakeholders.
• Maintain calendars and scheduling for programs and committees.
• Coordinate travel and logistics for events and initiatives.

Skills

Administrative support

Budget management

Stakeholder interaction

Calendar management

Event planning

Education

High School Diploma/GED

Job description

Serves in an administrative capacity and provides administrative support to the project manager and other team members. Assists with fiscal management and compliance with federal regulations and the contracts. Manages day-to-day office operations and interacts with key stakeholders.

Educ-Office of the Dean

The School of Education Dean's Office is hiring a Part Time Special Projects Coordinator to handle administrative tasks, manage special projects, support school-wide events, and enhance outreach efforts. Reporting to the Executive Assistant to the Dean, this coordinator will provide support for initiatives such as the Transfer Pathways Summit, Community Transfer Scholars’ Program, Summer College Access Programs, the Dean’s Ignite Speaker Series (e.g., arrange housing, travel, and other logistical arrangements) etc. The role involves working closely with the SOE communications and marketing unit for event promotion, conducting program evaluations, and serving as a liaison with internal and external stakeholders.

In addition to providing programmatic and project support, the coordinator will assist in:

Planning networking events, partner engagement and community building activities.

Monitoring program development, timelines, and communication.

Maintaining calendars and scheduling of activities and events for various programs; as well as participation in SOE and campus committees, community events, meetings, and affiliated activities.

Essential Functions

• Serves in an administrative capacity and provides administrative support to the Dean's projects and other members of the Dean's office Senior staff.
• Assists with managing the budget of events and projects.
• Interacts with key stakeholders.
• Manages daily office operations (responding to and sending correspondence, note taking, maintaining office calendars, scheduling meetings, processing orders), making reservations and travel arrangements, and handling other tasks.

Physical Effort

Position requires meeting with faculty, staff, and students in other parts of the building and throughout the campus as well as off campus. Mostly a sedentary position. Computer work is required. Light lifting, pushing, and pulling could be needed (less than 25lbs) for events or other activities.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Part-time regular

Job Classification

Staff.Project Coordinator

Job Family

Administrative Support

Job Sub-Family

Program & Project Management

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years Of Experience Required

2

Will this position accept substitution in lieu of education or experience?

No

Work Schedule

Varies during M-F 8:30am - 5:00pm, occasional work outside of normal business hours

Work Arrangement

Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range

$18/hr - $24/hr

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable