Special Projects Assistant II

School-District-of-Philadelphi; Philadelphia (Philadelphia County); On-site; USD 41,000 - 50,000; Full time

Job summary

The School District of Philadelphia is seeking a Special Projects Assistant II to support the Capital Programs office. The role includes organizing special projects, conducting data analysis, preparing reports, and serving as a liaison to outside agencies and other district offices.

Requires a Bachelor’s degree in a relevant field and at least two years of administrative work with research and reporting. EIT/AIT or licensure progress is a plus; strong computer skills and communication are

Qualifications

• Bachelor’s degree in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.
• Two years of full-time administrative work involving research, data analysis and reporting.

Responsibilities

• Organizes and facilitates special projects and programs; compiles data and prepares reports.
• Conducts research to answer inquiries and resolves problems.
• Acts as liaison between the office and local/state entities and outside agencies.
• Assists with grant proposal review and planning for long-range initiatives.

Skills

Data analysis

Report writing

Communication

Office software

Project coordination

Education

Bachelor’s degree in Architecture

Tools

MS Office

Job description

Special Projects Assistant II - (50032462)DescriptionThis is a full-time 12-month, CASA represented position. The salary grade is 0029 step 7 which starts at $53,910.The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?Job SummaryPerforms diversified functions of limited scope and difficulty within the assigned office. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.Essential Functions• Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.• Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.• Acts as a liaison between the assigned office and local and state governmental entities.• Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.• Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.• Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.• Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.• Prepares a variety of reports for local and state government agencies.• May conduct basic research on legal issues related to School District programs and policies as requested.• May assist with short- and long-range planning for the assigned office• May participate in the review and/or preparation of grant proposals.• May represent superior at staff meetings.Other Functions• May conduct basic research on legal issues related to School District programs and policies as requested. • May assist with short- and long-range planning for the assigned office.• May participate in the review and/or preparation of grant proposals.• May represent superior at staff meetings.QualificationsMinimum RequirementsBachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.Two years of full-time, paid administrative or administrative support work which has included conducting research, analyzing data and preparing reports, and using a personal computer and software applications.Engineer-in-Training (EIT) or Architect-in-Training (AIT) status, or progress towards professional licensure (PE, RA, RLA) or certification (PMP, CCM) is a plus.Knowledge, Skills and Abilities• Demonstrated knowledge of:o office principles, practices and procedures.o standard research methods and techniques.o report writing.o business English, including spelling, punctuation and grammar.o personal computer software applications that are used to create reports and documents and to design spreadsheets.• Demonstrated ability to:o analyze data and to make recommendations based on findings.o handle multiple projects through to completion.o use and operate a personal computer.o use word-processing and spreadsheet software applications.o communicate effectively, both orally and in writing.o establish and maintain effective working relationships.Capital Programs SpecialtyDemonstrated knowledge of:office principles, practices and procedures.standard research methods and techniques.report writing.business English, including spelling, punctuation and grammar.personal computer software applications that are used to create reports and documents and to design spreadsheets.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.NondiscriminationThe School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.Primary Location: Capital Programs (9620)Job: Central OfficeOrganization: The School District of Philadelphia RegularEmployee Status: Non-ManagementJob Posting: Sep 15, 2026, 3:37:37 PMUnion Affiliation: Commonwealth Association of School Administrators (CASA)Overtime Status: ExemptUnposting Date: Nov 14, 2026, 9:59:00 PM