Special Projects Assistant I

School-District-of-Philadelphi; Philadelphia (Philadelphia County); On-site; USD 48,000 - 58,000; Full time

Job summary

The School District of Philadelphia is seeking a Special Projects Assistant I to support the Capital Programs office on diverse projects. You will organize, research, and prepare reports, coordinating with internal offices and external partners to advance initiatives.

Ideal candidates have a bachelor’s degree in a related field and at least one year of admin experience with data handling and Excel. This is a full-time role within a 12-month cycle, based in Philadelphia.

Qualifications

• Bachelor’s degree from an accredited college or university in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering.
• One year of full-time, paid administrative or administrative support work with data analysis and extensive Excel use.
• Experience interfacing with multiple departments and agencies.

Responsibilities

• Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares reports and presents results.
• Conducts research to respond to inquiries or resolve problems; gathers and analyzes information and data; communicates findings.
• Acts as liaison between the District offices and local/state entities; collaborates with external agencies on joint ventures.

Skills

Office procedures

Research methods

Report writing

Business English

Data analysis

Communication

Team collaboration

Education

Bachelor’s degree in Architecture, Landscape Architecture, Interior Design, or Mechanical, Electrical, Civil or Structural Engineering

Tools

Excel

Job description

Special Projects Assistant I - (50032450)DescriptionThis is a full-time 12-month, PFT represented position. The salary grade is 0026 which starts at $53,006 for new PFT members.The School District of Philadelphia is committed to becoming the fastest improving District in the country and transforming the educational opportunities it offers to our city’s more than 200,000 students. The District seeks leaders who have a passion for working with schools and communities who are committed to ensuring all students achieve. Serving a population as diverse as ours requires creativity, commitment and vision. Will you join us?Job SummaryPerforms diversified functions within an assigned office at the full performance level. Organizes and facilitates a variety of special projects and/or programs in support of office operations that involve conducting research, compiling data and preparing reports as required. Acts as a liaison between the assigned office and other District offices as well as outside agencies.Essential FunctionsWith journeyman level responsibility:• Organizes and facilitates a variety of special projects and/or programs; compiles data and statistics; prepares financial, statistical and/or narrative reports; reports results and makes recommendations to superior, when appropriate.• Conducts research in response to inquiries received or in an attempt to resolve problems; gathers and analyzes information and/or data; communicates findings.• Acts as a liaison between the assigned office and local and state governmental entities.• Works collaboratively with other offices and outside agencies on the implementation of joint ventures; may assist by recruiting District staff participants, securing District space and/or addressing financial issues.• Attends meetings with representatives from outside agencies that desire to partner with the District on new initiatives; gathers information and determines the feasibility of the District’s participation; makes recommendations to superiors.• Evaluates the effectiveness of ongoing and special projects being conducted under the auspices of the assigned office; makes recommendations for modifications as needed.• Responds to inquiries received from within the District and from outside agencies regarding School District policies, procedures and initiatives.Capital Programs SpecialtyOrganizes and facilitates a variety of special projects and/or programs by conducting research to gather necessary information and provide project support to Project Managers of Architectural, Electrical/Mechanical, Landscape, Structural projects and other managers as needed.Conducts research in response to inquiries received or in an attempt to resolve problems;gathers and analyzes information and/or data; communicates findings.Assists in the preparation, processing, and distribution of project-related documents,including proposals, contracts, specifications, reports, and correspondence.Attends meetings, gathers information, takes detailed notes, and distributes minutes toattendees.Evaluates the effectiveness of ongoing and special projects being conducted under theauspices of the Office of Capital Programs; makes recommendations for modifications asneeded.Responds to inquiries received from within the District and from outside agenciesregarding School District policies, procedures and initiatives.Supports the processing of invoices, including review for completeness and routing forapprovals.Applies School District standards, policies, and procedures related to Capital projects.Assists in site visits to help document existing conditions and gather information under theguidance of senior staff.Helps prepare documentation for project scope development and design reviews.May assist with short- and long-range planning for the Office of Capital Programs.Performs other duties as assigned to support the Office of Capital Programs.Other Functions• May conduct basic research on legal issues related to School District programs and policies as requested.• May assist with short- and long-range planning for the assigned office.• May participate in the review and/or preparation of grant proposals.• May represent superior at staff meetings.QualificationsMinimum RequirementsBachelor’s degree from an accredited college or university in Architecture, LandscapeArchitecture, Interior Design, or Mechanical, Electrical, Civil or Structural EngineeringOne year of full-time, paid administrative or administrative support work which hasincluded conducting research, analyzing and collecting data, preparing reports, andextensive use of Excel as well as using fiscal and business best practices related toproject management and has involved interfacing with multiple departments and agencies.Knowledge, Skills and Abilities• Demonstrated knowledge of:o office principles, practices and procedures.o standard research methods and techniques.o report writing.o business English, including spelling, punctuation and grammar.o personal computer software applications that are used to create reports and documents and to design spreadsheets.• Ability to:o analyze data and to make recommendations based on findings.o handle multiple projects through to completion.o use and operate a personal computer.o use word-processing and spreadsheet software applications.o communicate effectively, both verbally and in writing.o establish and maintain effective working relationships.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.NondiscriminationThe School District of Philadelphia provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 348 for further information regarding the District's commitment to Nondiscrimination in Employment Practices..Primary Location: Capital Programs (9620)Job: Central OfficeOrganization: The School District of Philadelphia RegularEmployee Status: Non-ManagementJob Posting: Sep 15, 2026, 2:59:59 PMUnion Affiliation: Philadelphia Federation of Teachers (PFT)Overtime Status: ExemptUnposting Date: Nov 14, 2026, 9:59:00 PM